Office Manager

2 weeks ago

Bucharest, Bucureşti, Romania Quipu GmbH Full time €15,000 - €30,000 per year

We are looking for an Office Manager to join our team in Bucharest.

Quipu is the dedicated IT company of the ProCredit group and provides comprehensive end-to-end solutions for all ProCredit institutions, as well as for other banks and financial institutions This includes everything from electronic payment services to software systems, hybrid cloud hosting, and a host of other operations.

A 100% subsidiary of ProCredit Holding, Quipu was established in March 2004 and is headquartered in Frankfurt am Main, Germany. Quipu plays a central role within the ProCredit group, providing a comprehensive range of support services that enable the banks to become competitive and efficient.

What your key responsibilities will be:

  • Coordinate meetings, trainings, events, and business trips
  • Manage office layout, supplies, repairs, and vendor relations
  • Oversee inventory, procurement, and health & safety compliance
  • Handle employee queries related to office logistics
  • Provide general support to staff and visitors
  • Maintain documentation and filing systems
  • Prepare reports and ensure timely invoicing
  • Manage contracts, budgets, and vendor negotiations
  • Assist in onboarding and offboarding processes
  • Maintain personnel records and contract agreements
  • Prepare payroll and support HR documentation
  • Prepare and maintain all necessary documentation related to human resources, including contracts etc
  • Support to update and implement office policies

Skills and experience we expect from you:

  • Very good organizational skills, flexibility and operational readiness
  • Reliability and discretion
  • Very good oral and written communication skills
  • High degree of self-initiative, capacity for innovation, ability to work independently and conscientiously
  • Customer and team-oriented
  • Very good knowledge of the English language, both spoken and written
  • MS Office knowledge

What we offer:

  • Excellent team-oriented, dynamic and international working environment
  • Challenging, engaging and varied tasks
  • Personal and technical skills development with certified trainings
  • Modern workspace with good public transport connection
  • Travel possibilities
  • 26 paid vacation days
  • Private health subscription

The position is limited for 1 year (maternity leave).

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

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