Office Manager

2 days ago

Bucharest, Bucureşti, Romania Beiersdorf Full time 15,000 - 30,000 per year

Your Tasks

  • Office Management responsibilities related to the coordination of the office;
  • Ensures the proper functioning of the office space and resolves issues in case those will occur;
  • Takes care of the proper and on time coordination of the courier deliveries for employees;
  • Offers support for reservations (eg: hotel, conferences, restaurants, etc) and logistics for colleagues and guests when it is required;
  • Ensures in a proper way and timely office supplies and places orders as per the office practice;
  • Takes phone calls and re-direct them if needed to other departments or functions;
  • Offers administrative support for all the functions or departments;
  • Contract management for office management and HR vendors: checking contracts, being the point of contact for vendors regarding those contracts;
  • Controls the budget for the vendors in their area of responsibility (eg: courier services vendor, EHS, mobile telephony, fleet management services, travel agency, etc)
  • Event management, organizing the on-site logistics of HR events such as workshops and CSR days;
  • Car fleet management, handling the on-site logistics of the car fleet in coordination with the external fleet manager;
  • Supporting the HR Manager in rollout of key HR interventions and employee relations topics;
  • Staying abreast of changes in local labor law and keeps the phisical employment files updated;
  • Handling of local onboarding activities for new employees;
  • Corporate Social Responsibility: Support local CSR initiatives in the country/cluster;
  • Health & Safety: ensures local compliance regarding health and safety in the country/cluster under the direction of the EHS vendor and with support from the HR Manager.

Your Profile

Personal Skills

  • Collaborative, with a high level of energy;
  • Good listening skills, open-minded;
  • Self-motivated, flexible and resourceful;
  • Structured and organized;
  • Excel knowledge.

Professional Experience

  • Experience of interacting with employees and people at multiple levels in an organization;
  • Experience in office management tasks;
  • University Degree
  • English skills - conversational and written advanced.

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