Assistant Office Manager

2 days ago

Bucharest, Bucureşti, Romania HN Services Romania Full time 20,000 - 25,000 per year

Job Summary:

We are seeking a proactive and detail-oriented
Assistant Office Manager
to support the smooth daily operations of our office. The ideal candidate will provide administrative support across multiple functions, including
HR administration, basic finance and accounting processes
, and general
office management
tasks. This role is essential in ensuring organizational efficiency and a positive work environment.

Key Responsibilities:

HR Administration Support

  • Draft, maintain and update employee records, contracts, additional documents and HR databases (e.g., onboarding documents, timesheets, benefits).
  • Assist the recruitment team for new hiring (scheduling medical visits, processing hiring documents).
  • Ensure compliance with labor laws and internal HR policies.
  • Act as a point of contact for staff regarding HR-related inquiries and policy clarifications.

Finance & Accounting Support

  • Assist in processing and organizing invoices, receipts, and expense reports.
  • Coordinate with the finance team or external accountants to ensure timely payroll processing.
  • Help with procurement and supplier payments by collecting quotes and managing orders.

Office Administration

  • Serve as the liaison with vendors and service providers (e.g., cleaning, IT support, facility management).
  • Support travel arrangements and logistics for staff
  • Ensure compliance with health, safety, and office security regulations.
  • Maintain filing systems and office documentation (physical and digital).

Requirements:

Qualifications:

  • Bachelor's degree in Business Administration, HR, Finance, or a related field preferred.
  • 2+ years of relevant experience in office administration, HR, or finance support.

Skills & Competencies:

  • Excellent organizational and multitasking skills.
  • Strong communication and interpersonal abilities.
  • High attention to detail and confidentiality.
  • Familiarity with HR software, accounting tools (Microsoft Office, Excel), and office systems.
  • Problem-solving attitude with a proactive mindset.
  • English – advanced level
  • French – nice to have

  • Office Assistant

    1 week ago

    Bucharest, Bucureşti, Romania Civitta Full time €104,000 - €130,878 per year

    Ready to embark on a journey of opportunity? Join a team of 750+ employees in 20+ countries in the first consultancy originating from CEE. We bring together digital and advisory as an international collaboratory where every talent can shine, every employee can become a partner, and every partner can become a shareholder. We are explorers at heart, powered by...

  • Office Assistant

    1 week ago

    Bucharest, Bucureşti, Romania Civitta Full time €104,000 - €130,878 per year

    Ready to embark on a journey of opportunity? Join a team of 750+ employees in 20+ countries in the first consultancy originating from CEE. We bring together digital and advisory as an international collaboratory where every talent can shine, every employee can become a partner, and every partner can become a shareholder. We are explorers at heart, powered by...

  • Office Assistant

    6 days ago

    Bucharest, Bucureşti, Romania CIVITTA Full time 20,000 - 25,000 per year

    HelloReady to embark on a journey of opportunity? Join a team of 750+ employees in 20+ countries in the first consultancy originating from CEE. We bring together digital and advisory as an international collaboratory where every talent can shine, every employee can become a partner, and every partner can become a shareholder. We are explorers at heart,...

  • Office Assistant

    6 hours ago

    Bucharest, Bucureşti, Romania Sales Consulting Full time 15,000 - 25,000 per year

    The candidate will join a dynamic administrative team and be integrated into the company's daily operations. Responsibilities:Greet and welcome guests, ensuring professional and friendly interactions; Manage incoming phone calls at the reception desk, including consumer inquiries regarding company products; Allocate and reserve meeting rooms; ...

  • Office Administrative Assistant

    6 hours ago

    Bucharest, Bucureşti, Romania GKN Aerospace Careers Full time €15,000 - €25,000 per year

    About GKN AerospaceA Truly Global BusinessEvery day, around the world, we help aircrafts fly further, faster and greener. We're the world's leading tier one aerospace supplier of systems and components. With over 15,000 employees across 41 manufacturing sites in 13 countries serving over 90% of the world's aircraft and engine manufacturers. Together as "one...

  • Office Administrative Assistant

    6 hours ago

    Bucharest, Bucureşti, Romania GKN Aerospace Full time 20,000 - 25,000 per year

    About GKN AerospaceA Truly Global BusinessEvery day, around the world, we help aircrafts fly further, faster and greener. We're the world's leading tier one aerospace supplier of systems and components. With over 15,000 employees across 41 manufacturing sites in 13 countries serving over 90% of the world's aircraft and engine manufacturers. Together as "one...

  • Office Manager

    2 days ago

    Bucharest, Bucureşti, Romania Ebury Full time 15,000 - 30,000 per year

    Ebury is a global fintech firm dedicated to empowering businesses to expand internationally through tailored and forward-thinking financial solutions. Since our founding in 2009, we've grown to a diverse team of over 1,700 professionals across 40+ offices and 29+ markets worldwide. Joining Ebury means becoming part of a collaborative and innovative...

  • Office Manager

    1 week ago

    Bucharest, Bucureşti, Romania Quipu GmbH Full time €45,000 - €55,000 per year

    We are looking for an Office Manager to join our team in Bucharest.Quipu is the dedicated IT company of the ProCredit group and provides comprehensive end-to-end solutions for all ProCredit institutions, as well as for other banks and financial institutions This includes everything from electronic payment services to software systems, hybrid cloud hosting,...

  • Administrative Assistant

    6 hours ago

    Bucharest, Bucureşti, Romania Sterling Advisors Romania Full time 20,000 - 25,000 per year

    Company DescriptionBoutique Real Estate Agency involved in the high-end residential and commercial services.Role DescriptionThis is a full-time hybrid role for an Administrative Assistant located in Bucharest, Romania. The Administrative Assistant will be responsible for providing administrative and clerical support, managing phone communications, and...

  • Assistant Facilities Manager

    6 hours ago

    Bucharest, Bucureşti, Romania JLL Full time €20,000 - €40,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...