Office Assistant

2 weeks ago

ClujNapoca, Cluj, Romania RebelDot Full time €15,000 - €20,000 per year

The Office Assistant plays a key role in supporting the daily operations of our company, helping ensure the workplace runs smoothly and efficiently for everyone.

You might be our missing piece if you have:

  • Excellent English skills, both written and spoken
  • Solid knowledge of Microsoft Office tools
  • A valid driver's license – required
  • A proactive, self-starter mindset, with the confidence to take initiative
  • Positivity, attention to detail, and reliability
  • A flexible approach—feeling comfortable when priorities or plans shift
  • A sense of belonging when you read about our team and culture

We would be thrilled if you have:

  • Prior experience in a similar office support or administrative role

What you'll be working on:
Keeping the office supplied and organized

  • Maintaining accurate inventory of furniture, office supplies, and equipment (printer, coffee machine, dishwasher, refrigerator, etc.), ensuring all items are in good condition and available for employees as needed
  • Ordering office supplies, including coffee, stationery, cleaning products, and any other necessary materials

Managing correspondence and couriers

  • Making sure all incoming correspondence and packages are directed to the right departments or colleagues, and that all inquiries are answered promptly and professionally
  • Creating shipping documents (AWBs) for outgoing parcels

Filing documents and maintaining an organized system

  • Keeping contracts, invoices, and other legal paperwork, plus correspondence with suppliers, easy to find and up to date

Meeting room setup and business meeting support

  • Ensuring meeting rooms are clean, fully equipped (TV, projector, notebooks, pens, etc.), and ready for client and company meetings
  • Arranging refreshments or snacks for meetings, as needed

Managing travel and accommodation

  • Handling business travel and accommodation arrangements for colleagues, staying in touch with booking agencies

Organizing company events

  • Collaborating with various departments to help plan and organize company events

Supporting workplace safety (SSM)

  • Checking fire extinguisher validity
  • Helping with collecting required signatures and maintaining safety documentation

Maintaining relationships with suppliers

  • Staying in contact with current suppliers and searching for new ones as needed

If you're organized, reliable, solutions and people oriented, and enjoy contributing to a positive team environment, we'd love to meet you

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