Management Assistant

1 day ago

ClujNapoca, Cluj, Romania Emerson Full time 20,000 - 25,000 per year

The Management Assistant plays a vital role in ensuring organizational effectiveness, efficiency, and a smooth office environment. This position provides comprehensive administrative support to local management, internal customers, and visitors, acting as the single point of contact for travel, events organization, office supply orders, and workplace coordination. If you are organized, proactive, and thrive in supporting leadership and teams through structured processes and effective communication, this opportunity is for you

In This Role, Your Responsibilities Will Be:

  • Organize operational meetings and events inside and outside the campus.
  • Record and distribute meeting minutes.
  • Collaborate with the management team to draft, compile, and revise presentations for various meetings.
  • Distribute materials and manage employee communications.
  • Prepare and handle a variety of business documents (e.g., letters of invitation, contracts, invoices, warranty letters).
  • Organize coffee breaks, lunches, and dinners upon request.
  • Support different programs and projects within the organization or campus.
  • Provide employees with information, templates, and useful resources.
  • Manage office and open space occupancy.
  • Receive, sort, and distribute correspondence across the organization.
  • Issue AWBs and maintain contact with shipping companies for parcels.
  • Place and distribute orders for office, kitchen, and promotional supplies.
  • Report and coordinate issues related to working space/buildings.
  • Support employees with travel arrangements, including bookings, transfers, and documentation.
  • Organize travel and calendar management for leadership.
  • Support administrative processes for expats.
    Act as a link between Business Units and the Cluj organization, participating in meetings, managing projects, and supporting diverse initiatives.

Who You Are:

You are organized, adaptable, and customer-focused. You thrive in a structured role where multitasking, prioritizing, and clear communication are key. You value professionalism, discretion, and teamwork, while also being able to work independently and make sound decisions.

For This Role, You Will Need:

  • Bachelor's or Master's degree.
  • Proven experience as an administrative assistant or in a similar administrative role.
  • Fluency in English (verbal, reading, and writing).
  • Proficiency in MS Office and ability to learn new software applications.
  • Strong organizational skills and ability to handle multiple priorities.
  • Excellent time management and attention to detail.
  • High degree of professionalism, diplomacy, and cultural sensitivity.
    Ability to operate independently and manage stressful situations.
    Experience working in a multicultural or corporate environment.

Preferred Qualifications That Set You Apart:

  • Strong problem-solving approach and proactive attitude.
  • Experience in event planning and project coordination.
    Familiarity with ERP or CRM tools.

Our Culture & Commitment to You:

At Emerson, we prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams Our dedication to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact. We believe diverse teams, working together are key to driving growth and delivering business results.

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