Office Manager

The Role

As
Office Manager
, you will be responsible for the
day-to-day coordination of office operations, facilities, and administrative support
, ensuring a well-organised, efficient, and welcoming environment for both employees and visitors. You will manage relationships with vendors and service providers, oversee supplies and maintenance, and work closely with internal teams such as HR, IT, and Finance.

In addition to core office management responsibilities, this role also includes
supporting the company's Environmental, Social and Governance (ESG) and sustainability efforts
. You will act as a local ESG liaison, helping to implement environmentally responsible practices at office level, support on sustainability initiatives, support data collection and reporting for ESG programmes. From reducing resource consumption and managing waste, to facilitating staff engagement in ESG campaigns, your work will directly contribute to the company's sustainability goals and culture.

What you will do

• Serve as the point of contact person for office admin duties, including:

• Maintenance

• Mailing
• Supplies
• Non-IT Equipment

• Administrative duties

• Organize office procedures.

• Provides support for contract and office vendors, service providers.
• Provides general support to visitors.
• Facilitate the health and safety at work procedures regarding office administration.
• Arrange travel for the Cluj team.
• Support for office events.
• Support for the ongoing maintenance of the processes, procedures, relationships, and audit requirements relating to ISO EMS) certification annually.
• Work closely with local teams (the ESG Working Group) to collect and verify data on carbon emissions internally and from external/ 3rd party suppliers.
• Support for our annual ESG reports(local).
• Provide ideas to reduce our carbon footprint and support sustainability, communit,y and social impact initiatives.
• Part of the ISO regarding office physical security.

Requirements

• Proven experience in office management, administrative coordination, or workplace operations (typically 2+ years).
• Previous exposure to/involvement in sustainability, ESG initiatives, or ISO 14001 practices.
• Ability to work independently and experience working in a cross-functional role, interacting with multiple departments and external suppliers.
• Excellent organisational and time management skills, with strong attention to detail.
• Strong communication and interpersonal abilities.
• Discretion, tact, independent judgment, flexibility, and accountability.
• Proactive and solutions-oriented mindset.
• Confident using the MS Office suite and Google Workspace.
• Excellent knowledge of Romanian and English. As a UK company, all communication is in English.
• A genuine interest in sustainability and creating a positive workplace culture.

What we offer

• Hybrid/flexible working model and flexible working hours
• Private Medical and/or Health Insurance (location dependent)
• Length of Service Awards
• Referral programme
• The option of a cafeteria package, meal tickets, or team lunches (location dependent)
• A culture of continuous growth, supported by our People Lead system and various training resources for your personal development
• Agile mindset, simplified processes, and a great atmosphere where commitment and autonomy are celebrated
• A community-first mindset, working with talented people across technology products and consulting
• Charity events and programs

Additional benefits based on location:

Romania
Bookster library subscription, and the opportunity to work from abroad (max. 60 days per annum)

About Us
Zenitech is a leading technology solutions provider dedicated to reshaping the global digital landscape. Headquartered in the UK, Zenitech operates internationally, with offices in Lithuania, Romania, and Hungary.

We use a bespoke approach depending upon where the client is on their digital journey, comprising a combination of access to dedicated R&D labs, technology implementation advice, and specialist nearshore development talent. As an international community of individuals who are open to learn from each other, we collectively define and input into the digital future of the clients' businesses.

Why Zenitech?

• Impactful Projects: Drive meaningful change through digital transformation projects and have an opportunity to make an impact on many different industries.
• Collaborative Culture: Be part of a diverse, inclusive team committed to growth, innovation, and continuous learning.
• Professional Growth: Zenitech supports continuous learning and development through the People Lead system, helping you advance your skills and career.

Diversity and Inclusion

Zenitech celebrates diversity in all its forms. We aim to create an inclusive environment where everyone feels valued for their unique contributions and perspectives. If you require any adjustments during the application process, please let us know—we're here to help. Our commitment to diversity, equity, inclusion, and belonging can be found here.