Junior Front Office Assistant

1 week ago

Bucharest, Bucureşti, Romania rinf Full time 18,000 - 25,000 per year

What you'll do

  • Office Administration: Provides administrative support by maintaining effective communication with employees, managing calls and correspondence, ensuring confidentiality, handling mail and packages, keeping organized contact records, and coordinating the procurement of necessary office supplies
  • Travel Coordination: Coordinates employee travel by processing travel requests, arranging bookings through agencies, maintaining travel records, distributing documents, verifying expense reports, preparing monthly travel summaries, and providing information to support per diem calculations
  • Visitor Management: Oversees visitor access by managing registrations, verifying identities, and ensuring efficient and secure entry procedures
  • Expense Tracking: Maintain records of employee expenses and verify accuracy before submission to the finance department
  • Supplier Communication: Maintain relationships with suppliers and report monthly on office-related costs to the finance department
  • Physical Security: Ensures premises security through CCTV monitoring, daily patrols, and prompt response to security issues
  • Visit Coordination & Protocol: Coordinates company visits, managing protocol requirements and liaising with departments for a smooth experience

What you need to be successful

  • No experience required — just bring a positive attitude (Previous experience in office administration or a similar support role would be considered a plus)
  • Recent graduate in Business, Public Administration, Communication, or Human Resources
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • High attention to detail and a strong sense of confidentiality
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Fluency in English; additional languages are an advantage
  • Valid driving license (Category B)

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