Office Assistant

6 days ago

Bucharest, Bucureşti, Romania Sales Consulting Full time 20,000 - 25,000 per year

The candidate will join a dynamic administrative team and be integrated into the company's daily operations.

Responsibilities:

  • Greet and welcome guests, ensuring professional and friendly interactions;
  • Manage incoming phone calls at the reception desk, including consumer inquiries regarding company products;
  • Allocate and reserve meeting rooms;
  • Receive, register and distribute correspondence, mail and deliveries;
  • Manages supplier contracts, uploads invoices and handles Purchase Orders including processing related documents, using Ariba and Fiori systems (training provided);
  • Verify documents and ensure attention to detail when checking supplier records and invoices;
  • Collaborate with the cleaning staff and manage orders for office supplies, coffee, fruits, and other protocol items;
  • Assist with the organization of company events and internal projects as assigned by the Office Executive;

Requirements:

  • Proven experience in a receptionist, front desk, or administrative role is an advantage;
  • Good knowledge of Microsoft Officepackage (Word, Excel, Outlook, PowerPoint);
  • English level B1-B2;
  • Familiarity with employee registers and basic reporting (an advantage);
  • Ability to learn and work with Ariba and Fiorisystems (training provided; prior experience is not required);
  • Strong attention to detail, organizational and multitasking skills;
  • Excellent communication, diplomacy, and customer service abilities;

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