Office Assistant
7 days ago
The candidate will join a dynamic administrative team and be integrated into the company's daily operations.
Responsibilities:
- Greet and welcome guests, ensuring professional and friendly interactions;
- Manage incoming phone calls at the reception desk, including consumer inquiries regarding company products;
- Allocate and reserve meeting rooms;
- Receive, register and distribute correspondence, mail and deliveries;
- Manages supplier contracts, uploads invoices and handles Purchase Orders including processing related documents, using Ariba and Fiori systems (training provided);
- Verify documents and ensure attention to detail when checking supplier records and invoices;
- Collaborate with the cleaning staff and manage orders for office supplies, coffee, fruits, and other protocol items;
- Assist with the organization of company events and internal projects as assigned by the Office Executive;
Requirements:
- Proven experience in a receptionist, front desk, or administrative role is an advantage;
- Good knowledge of Microsoft Officepackage (Word, Excel, Outlook, PowerPoint);
- English level B1-B2;
- Familiarity with employee registers and basic reporting (an advantage);
- Ability to learn and work with Ariba and Fiorisystems (training provided; prior experience is not required);
- Strong attention to detail, organizational and multitasking skills;
- Excellent communication, diplomacy, and customer service abilities;
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