Executive Assistant

2 weeks ago

Bucharest, Bucureşti, Romania Dahlgren Social LLC Full time 2,700 - 4,100 per year

Executive Assistant

Position: Part-time (Month 1), Full-time (Month 2 onward)

Location: Remote, anywhere (must be available 9am–5pm US hours)

Reports to: CEO

Overview

We're looking for a sharp, proactive Executive Assistant to work directly with the CEO and help run the day-to-day operations of a growing company. This is a remote role that begins part-time and transitions into full-time in the second month. The right candidate will be highly organized, an excellent communicator, and comfortable balancing multiple priorities in a fast-paced entrepreneurial environment.

What You'll Do

  • Manage and organize the CEO's inbox, pipeline, and daily follow-ups.
  • Respond to leads and prospects with timely, professional communication.
  • Draft, edit, and send proposals.
  • Coordinate schedules, meetings, and reminders for the CEO.
  • Act as point of contact for clients, handling routine communication.
  • Keep projects and deliverables on track by coordinating with team members.
  • Support onboarding for new clients (contracts, invoices, initial communication).
  • Assist with refining SOPs and light operational/admin tasks.
  • Anticipate needs and proactively solve problems before they arise.

Ideal Candidate

  • Prior experience as an executive assistant, operations manager, or in a similar role.
  • Excellent written and verbal communication skills.
  • Highly organized with strong attention to detail.
  • Comfortable using tools like Google Workspace, calendars, CRMs, and project trackers.
  • A self-starter who thrives on keeping things moving and solving problems before they become issues.
  • Flexible, reliable, and able to work consistently during US business hours.

Success in This Role Means

  • The CEO is consistently focused on high-value priorities because you handle the details.
  • Prospects and clients receive timely, professional communication.
  • The inbox and pipeline stay organized, with nothing falling through the cracks.
  • Internal coordination feels seamless and efficient.

DahlgrenSocial is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members.

Job Type: Full-time

Pay: 2,700.00RON - 4,100.00RON per month

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