Accounts Payable Manager

2 weeks ago

ClujNapoca, Cluj, Romania XTENSOS Full time 45,000 - 55,000 per year

We are seeking an experienced
Accounts Payable Manager
to join our dynamic team in the tourism industry. In this role, you will oversee the full accounts payable function, ensuring accuracy, efficiency, and compliance across all vendor transactions. As part of a fast-paced and customer-focused sector, you'll play a key role in supporting smooth financial operations that help deliver unforgettable travel experiences worldwide.

This is a hybrid work position based in Cluj.

What you will be doing:

  • Manage a team of 9 accounts payable assistants, ensuring accurate and timely processing of invoices, credit notes, and payments through Kefron and NetSuite.
  • Maintain strong relationships with suppliers and be a point of escalation for discrepancies or payment issues.
  • Collaborate with cross-functional teams to streamline processes and enhance efficiency.
  • Managing and posting manual invoices where necessary and supporting accounts payable staff.
  • Process daily urgent payments when necessary.
  • Organising and managing KPIs for the team.
  • Monitor and manage the accounts inbox effectively.
  • Demonstrate a full understanding of the Purchase-to-Pay (P2P) process.
  • Managing supplier deposits, prepayments and proformas.
  • Capability of managing significantly large volumes of data during the high season (May-October). The whole AP department works with 4,000 suppliers and can get up to 400 invoices a day, split across a large team of 10-12.
  • Conduct regular team meetings to ensure coordination and issues are identified.
  • Proactively address situations to mitigate potential issues and ensure smooth operations.
  • Prepare and present financial reports and analysis to senior management.
  • Ensure proper documentation and record-keeping for audit and compliance purposes.

Who you are:

  • Managerial expertise.
  • Experience working with NetSuite and Kefron. is a plus
  • Excellent organizational and time management abilities.
  • Strong problem-solving and analytical skills.
  • Effective communication and interpersonal abilities.
  • Capable of reviewing and resolving invoice queries promptly.
  • Strong teamwork and collaboration abilities.
  • Experience in travel industry would be preferred but not a must have.
  • Attention to detail and accuracy.
  • Self-motivated and proactive mindset.
  • Collaborative and team-oriented approach.
  • Ability to work well under pressure.
  • Excellent Communication Skills.
  • Ability to converse with senior management. (CEO, CFO, FC, Directors).

Looking forward to meeting you

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