Executive Assistant

20 hours ago

Bucharest, Bucureşti, Romania bestjobs Full time 20,000 - 25,000 per year

Responsibilities

  • Attend SMT meetings, prepare minutes, and follow up on resulting actions.
  • Prepare and send correspondence, documents, and reports for the Managing Director and SMT members.
  • Maintain and update the agenda; arrange appointments, meetings, travel, and accommodation.
  • Establish an internal communications strategy with senior managers.
  • Collect information and prepare responses to complaints from ANPC and ANCOM.
  • Collect information and prepare reports requested by ANCOM.
  • Provide support with legal empowerments and other documents using legal drafts.
  • Handle administrative company matters such as appointments with notaries, standard documents for departments with legal training and support, and secretarial activities.
  • Ensure all travel expenses for the Managing Director and department directors are pre-approved according to the T&E Policy.
  • Ensure expense statements and invoices for travel expenses are sent to the Finance Department for processing before the end of the month.
  • Ensure travel pre-approval requests needing CEU approval are submitted within the agreed deadline

Skills & experience

  • Communication Skills:
    Strong verbal and written communication, both Romanian and English,for interaction with internal teams and external stakeholders.
  • Attention to Detail:
    High accuracy in preparing minutes, reports, and other documents.
  • Proactive Problem Solving:
    Anticipate needs, identify issues, and implement solutions efficiently.
  • Discretion and Confidentiality:
    Maintain confidentiality in handling sensitive information.
  • Technical Proficiency:
    Proficient in MS Office Suite and managing electronic filing systems.
  • Time Management:
    Work independently and meet deadlines in a fast-paced environment.
  • Interpersonal Skills:
    Maintain effective communication across all departments and with senior managers.
  • Administrative Skills:
    Experience in managing travel expenses and organizing company matters.
  • Adaptability:
    Handle a variety of tasks and adjust to changing priorities.

  • Executive Assistant

    21 hours ago

    Bucharest, Bucureşti, Romania UtilitiesOne Full time $90,000 - $120,000 per year

    Utilities One delivers a full range of infrastructure solutions for Telecommunications providers, Electric & Gas Utilities, Wireless Carriers, and the Technology Deployment sector all over the United States.We are seeking an exceptional Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be a proactive...

  • Executive Assistant

    20 hours ago

    Bucharest, Bucureşti, Romania Dahlgren Social LLC Full time 32,700 - 49,100 per year

    Executive AssistantPosition: Part-time (Month 1), Full-time (Month 2 onward)Location: Remote, anywhere (must be available 9am–5pm US hours)Reports to: CEOOverviewWe're looking for a sharp, proactive Executive Assistant to work directly with the CEO and help run the day-to-day operations of a growing company. This is a remote role that begins part-time and...

  • Executive Assistant

    5 days ago

    Bucharest, Bucureşti, Romania Pardus Creative Design & Artwork Services Full time 20,000 - 30,000 per year

    The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.ResponsibilitiesCalendar management...

  • Assistant to the Executive Director

    2 weeks ago

    Bucharest, Bucureşti, Romania Lensa Full time €30,000 - €60,000 per year

    We are seeking a highly organized, proactive, and reliable Personal Assistant / Executive Secretary to provide comprehensive administrative and organizational support to the Board of Directors and Executive Management. This role requires strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced...

  • Executive Assistant

    1 week ago

    Bucharest, Bucureşti, Romania Replika Full time 40,000 - 60,000 per year

    About ReplikaReplika is an AI companion loved by 35M+ users around the world. We're redefining what it means to connect with technology – emotionally, intelligently, and personally. From mobile to VR, we're building an experience that feels less like software and more like someone who gets you.About the RoleWe are looking for an ambitious and resourceful...

  • Executive Assistant to CEO

    6 days ago

    Bucharest, Bucureşti, Romania Quintessentially Full time 25,000 - 35,000 per year

    Quintessentially Romaniais hiring an experienced and highly organizedExecutive Assistantto directly support theCEO and key partners. This is a dynamic, people-focused role for someone who enjoys coordinating projects, managing schedules, and making things run smoothly at the highest level of the organization.Key ResponsibilitiesCoordinate and prioritize...

  • Executive Assistant

    21 hours ago

    Bucharest, Bucureşti, Romania BRILU Full time 20,000 - 30,000 per year

    Executive AssistantCăutăm unExecutive Asistent cu experiență, proactiv și extrem de bine organizat, care să ofere suport complet pentru sustinerea de management intr-un mediu antreprenorial dinamic, cu business-uri multiple, consultanță și evenimente publice.Responsabilitățile tale cheie:Calendar & Agendă: coordonarea zilnică a programului...

  • Executive Business Assistant Specialist

    2 weeks ago

    Bucharest, Bucureşti, Romania SAP Full time 20,000 - 25,000 per year

    We help the world run betterAt SAP, we keep it simple: you bring your best to us, and we'll bring out the best in you. We're builders touching over 20 industries and 80% of global commerce, and we need your unique talents to help shape what's next. The work is challenging – but it matters. You'll find a place where you can be yourself, prioritize your...

  • Executive Assistant to CFO

    21 hours ago

    Bucharest, Bucureşti, Romania METROMAKRO Full time €120,000 - €240,000 per year

    Company Description METRO is a global leader in wholesale food and non-food distribution, serving the needs of hotels, restaurants, catering businesses (HoReCa), and independent traders.In 2025, we were awarded the Top Employer Romania and Europe certification for the fifth consecutive year. This certification places us among the top employers locally and...

  • Executive Assistant to CFO

    20 hours ago

    Bucharest, Bucureşti, Romania METRO Italia Full time 40,000 - 60,000 per year

    Company DescriptionMETRO is a global leader in wholesale food and non-food distribution, serving the needs of hotels, restaurants, catering businesses (HoReCa), and independent traders.In 2025, we were awarded the Top Employer Romania and Europe certification for the fifth consecutive year. This certification places us among the top employers locally and in...