Travel and Office Assistant

16 hours ago

ClujNapoca, Cluj, Romania TEC Full time €15,000 - €25,000 per year

Travel and Office Assistant (2-year Maternity Cover)

About us

We help businesses integrate digital technology.

Turning great ideas into engaging experiences is our daily mantra. We don't believe in a "one size-fits all" approach. We design and deliver custom solutions for every project.

About the role:

The Office Assistant is responsible for managing domestic and international business trips and ensuring the smooth administrative operation of the office. This person acts as a liaison between teams, suppliers, and management, contributing to the company's operational efficiency.

Main Responsibilities:

  • Organize and manage
    business trips
    (transportation, accommodation, per diems, travel documents);
  • Process and verify
    expense reports
    , ensuring accuracy and compliance with internal policies;
  • Handle
    office supplies and procurement
    (consumables, equipment, maintenance services, catering, etc.);
  • Maintain relationships with
    suppliers
    and negotiate cost-effective offers for ongoing purchases;
  • Coordinate
    administrative contracts
    (utilities, cleaning, technical maintenance);
  • Support the
    HR team
    in organizing internal events, trainings, and team-building activities;
  • Monitor the
    administrative budget
    and report expenses regularly to management;
  • Ensure a
    safe, organized, and pleasant work environment
    for employees.

Requirements:

  • Minimum
    2–3 years of experience
    in an administrative, office management, or operational support role;
  • Strong knowledge of
    Excel and Word
    , as well as administrative and expense management processes;
  • Excellent
    organizational, prioritization, and communication
    skills;
  • Strong
    attention to detail
    and solution-oriented mindset;
  • Intermediate to advanced English
    (written and spoken).

  • Administrative Assistant

    1 week ago

    Cluj-Napoca, Cluj, Romania Stables Office Full time €20,000 - €25,000 per year

    Administrative Assistant @ StablesWe are one of the first premium coworking spaces in Cluj-Napoca. Strategically located in the heart of the city, Stables is the space that will lead to success. Stables provides access to an amazing environment, with the right people and the opportunity to collaborate alongside a supportive, young, energetic, entrepreneurial...

  • Office Assistant

    17 hours ago

    Cluj-Napoca, Cluj, Romania Crowe Romania Full time 12,000 - 15,000 per year

    Căutăm un Office Assistant part time (4 h/zi) care să ne ajute cu organizarea biroului nostru din Cluj NapocaCe vei face? Vei oferi suport administrativ in cadrul punctului nostru de lucru din Cluj Napoca;Vei gestiona activitățile administrative și de protocol (asigurarea stocului de produse de protocol, birotică, menținerea relației cu...

  • Office Manager

    16 hours ago

    Cluj-Napoca, Cluj, Romania TransilvaniaHR Full time 15,000 - 30,000 per year

    We are recruiting on behalf of our client - a technology independent consulting company specializing in data & analytics, including business intelligence (BI), data warehousing, data science/AI, CRM/MarTech, and process automation across the entire data value chain.They have over 20 years of experience and more than 700 employees serving 950+ data driven...

  • Marketing Assistant

    3 days ago

    Cluj-Napoca, Cluj, Romania AirportLabs Full time £15,000 - £25,000 per year

    About the jobAirportLabs is providing a complete suite of products that drives efficiency in aviation. Our products and solutions help major airports, airlines, and ground handlers worldwide solve the hardest operational problems, improve efficiency, and develop the value of their services.We are looking for a motivated and creative Marketing Assistant to...

  • Administrative and Procurement Officer

    17 hours ago

    Cluj-Napoca, Cluj, Romania TransilvaniaHR Full time 15,000 - 30,000 per year

    We are seeking an organized, punctual, and dynamic Administrative and Procurement Officer to join our team in Cluj-Napoca. The ideal candidate will be responsible for managing administrative tasks across our three offices in Cluj, București, and Timișoara, ensuring smooth daily operations, procurement processes, fleet management, and external...

  • Internship Accounts Payable Operations Assistant

    2 weeks ago

    Cluj-Napoca, Cluj, Romania Flutter Entertainment Full time 20,000 - 25,000 per year

    Internship Accounts Payable Operations Assistant - Flutter Group (6 months), HybridAbout Betfair Romania Development:Betfair Romania Development is the largest technology hub of Flutter Entertainment, with over 2,000 people powering the world's leading sports betting and iGaming brands. Exciting, immersive and safe experiences are delivered to over 18...

  • Internship Accounts Payable Operations Assistant

    2 weeks ago

    Cluj-Napoca, Cluj, Romania Betfair Romania Development Full time 15,000 - 25,000 per year

    About Betfair Romania DevelopmentBetfair Romania Development is the largest technology hub of Flutter Entertainment, with over 2,000 people powering the world's leading sports betting and iGaming brands. Exciting, immersive and safe experiences are delivered to over 18 million customers worldwide, from our office in Cluj-Napoca. Driven by relentless...

  • Lead Assistant Manager

    16 hours ago

    Cluj-Napoca, Cluj, Romania EXL Full time 20,000 - 25,000 per year

    EXL (NASDAQ: EXLS) is a leading data analytics and digital operations and solutions company. We partner with clients using a data and AI-led approach to reinvent business models, drive better business outcomes and unlock growth with speed. EXL harnesses the power of data, analytics, AI, and deep industry knowledge to transform operations for the world's...

  • Medical Assistant

    17 hours ago

    Cluj-Napoca, Cluj, Romania Saint Lucia Association of the Metropolitan Washington DC Area Full time €15,000 - €30,000 per year

    Company DescriptionFasttrackIT is a community offering certified professional training programs designed to support and encourage individuals aiming to pursue a career in IT. The organization is dedicated to helping people take significant steps toward professional transformation. FasttrackIT provides opportunities for a fresh start and aims to facilitate a...

  • Relocate to Athens: Customer Experience Agent-Travel Industry

    17 hours ago

    Cluj-Napoca, Cluj, Romania Cross Border Talents Full time €12,000 - €18,000 per year

    We are seeking French (fluent, C2 and higher) and English (B2 and higher, written and spoken)-speaking individuals to join our multinational client's team as Customer Support Representatives with an international team supporting a well-known online travel platform. In this role, you will provide high-quality assistance to customers via phone, chat, and...