HR Admin

We are looking for a HR admin & Payroll Specialist to manage the staff administration, end to end payroll process, reporting related with labor costs.

You will be part of the People Analytics and Staff Administration team to support the Group and management requests related with HR areas in your responsibility.

Key Responsibilities:

Personnel Administration

• Responsible for the employment contract process end to end (documents preparation, systems updates, communication with candidates, exits, etc.) in the designated areas
• Draws up additional documents for the modifications of the individual labor contract (CIM) elements (transfer, norm, extension of the employment contract period, salary increase, etc.) and for the termination of the CIM (termination decision and seniority certificate) or collaboration contract
• Introduces and updates in the personnel administration application the data of the employees and the changes that occur on the employment contracts to be transmitted to Reges within the term provided by the law
• Transmits the hirings, contract changes, terminations in REGES Online;
• Completes monthly changes regarding employees and uploads in the Group platform in the stipulated deadline
• Prepares certificates (doctor, kindergarten, bank, etc.) for the company's employees.
• Manages the recovery amounts process from FNUASS
• Receives, registers and prepares the documentation regarding parental leave, suspension of activity, the bonus for the birth of a child, other

Payroll responsibilities

• Responsible for the centralization and transmission of the information necessary for the initial calculation and recalculation of the salaries (sick leave, paid leave days, maintenance persons for deduction or co-insured, allowances, daily allowances, advantages, deductions, medical services, IT hours, garnishments, bonuses, etc.) to the external payroll provider
• Performs all the calculation needed for the payroll process (bonuses, allowances, etc. ) and obtains all the necessary validations according with the internal process
• Verifies the correctness of the payroll files and the reports received from the payroll company;
• Preparing payment files and uploading them in the payment applications; performs the payment of the salaries in the bank application after obtaining all the needed approvals;
• Participates monthly in the reconciliation process of the existing data in the accounting records (payroll, bonuses, benefits, amounts to be recovered)
• Preparation of specific reports on the activities within the Human Resources Department and their timely transmission to other departments within the company (reports on labor costs and number of employees, according to the following indicators: Headcount, FTE, seniority in the company, age, gender, professional categories, etc.)
• Participates in the drafting/revision of procedures in the area of human resources.
• Effective communication and collaboration with employees

What we are looking for:

• Previous experience in HR Staff administration & Payroll
• Knowledge of labor legislation, fiscal law related with payroll,
• Previous experience with Charisma tool is a plus
• Labor work inspector certificate
• Payroll inspector certificate is a plus
• English language – advanced
• Intermediate skills in Microsoft Excel, Word
• Bachelor's degree
• Attention to details and accuracy in delivering reports
• Logical thinking/ Analytical mindset
• Experience in managing multiple and various tasks
• Good interpersonal and communication skills
• Work experience in an international working environment is a plus
• Ability to work autonomously
• Rigorous, diligent and employees oriented

What we offer:

• Benefits Online Platform – customized depending on your needs
• Private Medical Subscription
• Life Insurance
• Annual performance bonus and additional bonuses
• 24 days of annual leave
• Access to training and well-being platforms
• Hybrid way of working
• Various office perks such as massage, weekly fresh fruits, games room, monthly breakfast events and more

Who are we?

We're part of one of the world's largest banking groups and we're leading its best IT and Operations projects.

Central Europe Technologies (CE.T) is an expertise Shared Service Center for BNP Paribas Group, supporting subsidiaries across 16 countries and we are consistently expanding.

Located in Romania, with offices in Bucharest and Brasov, the company brings together over 350 employees, with expertise in a range of technologies (Java, .NET, COBOL, manual & automation testing) and various operational roles (Credit Analysts, System Expert Administrators).

Our culture:

We are proud to create, maintain and develop strategic business applications for BNP Paribas Group entities around the world, while keeping a high level of service and providing added value to our customers.

Working in a multicultural environment, we encourage our people to develop their talents and skills, offering various career opportunities and internal mobility programs, within local CE.T teams or in other entities within the Group, both in Romania and abroad.

We value our employees' experience by keeping a well-balanced environment with flexibility regarding the work schedule and care for everyone's personal time. We have adopted a hybrid work model, because we firmly believe that social connections consistently enhance the value of our daily activities

Diversity and inclusion are among our core values, as CE.T is an equal opportunity employer. Therefore, we are committed to ensure employment opportunities are accessible to all, regardless of race, skin color, beliefs, religion, nationality, ethnic background, age, sex, sexual orientation, marital status or political opinions.