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Financial Operations Assistant

2 weeks ago

Bucharest, Romania Sagan Recruitment Full time

Job Title: Financial Operations Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 2200 USD

Work Schedule: Monday - Friday, 8:30 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-scaling, process-driven real estate management firm specializing in boutique residential properties. With a small, agile team and a data-first mindset, they help clients build wealth through smart real estate investments, and they're looking for someone who thrives on order, clarity, and operational excellence.

Position Overview:

We're hiring a Financial Operations Assistant to provide critical behind-the-scenes support across finance and administrative operations. This role is ideal for someone who loves spreadsheets, gets satisfaction from clean ledgers, and enjoys driving internal efficiency. You'll handle daily bill processing, reporting, and administrative projects that ensure the business operates smoothly and scales effectively.

Key Responsibilities:

  • Enter bills to the owner and tenant ledgers in Buildium.
  • Coordinate onboarding of new clients and properties.
  • Prepare leases, listing contracts, and rental licenses.
  • Lead administrative projects across platforms to organize and analyze internal data.
  • Generate daily, weekly, and monthly financial and operational reports.
  • Manage license tracking, renewals, and related compliance documents.
  • Maintain digital file organization and property records.
  • Support move-in/move-out processes and prepare security deposit dispositions.
  • Research and resolve ledger discrepancies.
  • Update internal systems, including Mikes REI Hub.
  • Collaborate with Finance, Sales, and Operations teams on ongoing tasks.
  • Contribute to process improvement and workflow streamlining.
  • Support special projects as assigned by the Operations Manager or CEO.


Qualifications:

  • 3+ years in administrative support within a property management company.
  • 1+ year of experience in financial operations or bookkeeping.
  • Proficiency with Microsoft Excel or Google Sheets.
  • High attention to detail and organizational skills.
  • Ability to multitask and prioritize independently.
  • Strong written and verbal communication in English.
  • Proactive, team-oriented mindset with strong follow-through.


Nice-to-Haves:

  • Experience with Googles Looker Studio or reporting dashboards.
  • Familiarity with LeadSimple, Property Meld, or PandaDocs.
  • Background in workflow automation.
  • Prior experience supporting multiple departments in a startup or scaling environment.


Resume Submission Guidelines:

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

Important: For timely processing, both your resume and introductory video must be submitted in English.