Financial Operations Assistant

2 weeks ago

Bucharest, Romania Sagan Recruitment Full time

Job Title: Financial Operations Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 2200 USD

Work Schedule: Monday - Friday, 8:30 AM to 5:00 PM (EST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-scaling, process-driven real estate management firm specializing in boutique residential properties. With a small, agile team and a data-first mindset, they help clients build wealth through smart real estate investments, and they're looking for someone who thrives on order, clarity, and operational excellence.

Position Overview:

We're hiring a Financial Operations Assistant to provide critical behind-the-scenes support across finance and administrative operations. This role is ideal for someone who loves spreadsheets, gets satisfaction from clean ledgers, and enjoys driving internal efficiency. You'll handle daily bill processing, reporting, and administrative projects that ensure the business operates smoothly and scales effectively.

Key Responsibilities:

  • Enter bills to the owner and tenant ledgers in Buildium.
  • Coordinate onboarding of new clients and properties.
  • Prepare leases, listing contracts, and rental licenses.
  • Lead administrative projects across platforms to organize and analyze internal data.
  • Generate daily, weekly, and monthly financial and operational reports.
  • Manage license tracking, renewals, and related compliance documents.
  • Maintain digital file organization and property records.
  • Support move-in/move-out processes and prepare security deposit dispositions.
  • Research and resolve ledger discrepancies.
  • Update internal systems, including Mikes REI Hub.
  • Collaborate with Finance, Sales, and Operations teams on ongoing tasks.
  • Contribute to process improvement and workflow streamlining.
  • Support special projects as assigned by the Operations Manager or CEO.


Qualifications:

  • 3+ years in administrative support within a property management company.
  • 1+ year of experience in financial operations or bookkeeping.
  • Proficiency with Microsoft Excel or Google Sheets.
  • High attention to detail and organizational skills.
  • Ability to multitask and prioritize independently.
  • Strong written and verbal communication in English.
  • Proactive, team-oriented mindset with strong follow-through.


Nice-to-Haves:

  • Experience with Googles Looker Studio or reporting dashboards.
  • Familiarity with LeadSimple, Property Meld, or PandaDocs.
  • Background in workflow automation.
  • Prior experience supporting multiple departments in a startup or scaling environment.


Resume Submission Guidelines:

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

Important: For timely processing, both your resume and introductory video must be submitted in English.

  • Remote Financial Operations Coordinator

    2 weeks ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    Job Title: Financial Operations AssistantWe are seeking a detail-oriented and organized professional to join our team as a Financial Operations Assistant. In this role, you will provide critical support across finance and administrative operations.Key Responsibilities:Enter bills to the owner and tenant ledgers in Buildium.Coordinate onboarding of new...

  • Financial Operations Expert

    2 weeks ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    We are looking for a highly skilled Accountant to manage our financial operations and provide expert guidance on tax laws and regulations.Key Responsibilities:Oversee all accounting tasks, including tax filing, payroll, and financial reporting.Provide in-depth analysis of Romanian tax laws and regulations.Ensure accuracy and timeliness in preparing and...

  • Assistant Property Manager

    2 weeks ago

    Bucharest, Romania Sagan Recruitment Full time

    Job Title: Assistant Property Manager Location: Remote (EST Time Zone) Salary Range: up to 3000 USD Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST) or 10:00 AM to 6:00 PM (EST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the...

  • Financial Operations Specialist

    2 weeks ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    Job Title: Financial Operations Specialist - RemoteLocation: Remote (CST Time Zone)Salary Range: Competitive compensation packageWork Schedule: Monday - Friday, 8:30 AM to 5:30 PM (CST)About the Position:The Bookkeeper & Finance Coordinator will play a crucial role in day-to-day financial operations, with a focus on accounts receivable, payroll, job costing,...

  • Financial Controller

    2 weeks ago

    Bucharest, Bucureşti, Romania Total Resourcing Ltd Full time

    The Project Financial Controller is responsible for overseeing financial activities, cost control, and budget management for nuclear-related projects. This role ensures financial compliance, risk mitigation, and alignment with company objectives while working closely with project managers, stakeholders, and regulatory bodies. You will be accountable for...

  • Financial Operations Specialist

    2 weeks ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    Staff Accountant / Controller Job OpportunityWe are seeking a highly skilled Staff Accountant / Controller to lead our core accounting and reporting functions. The ideal candidate will possess excellent English communication skills, strong ownership mindset, and the ability to operate independently in a lean team.The successful candidate will be responsible...

  • Operations Analyst

    1 week ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    Global Operations SpecialistWe are seeking a highly skilled Global Operations Specialist to provide comprehensive operational and analytical support for our activities in emerging markets. The ideal candidate will play a pivotal role in supporting our team by delivering in-depth analytical insights, actively contributing to the formulation of country...

  • Executive Assistant

    3 days ago

    Bucharest, Romania Sagan Recruitment Full time

    Job Title: Executive Assistant Location: Remote (MST Time Zone) Salary Range: up to 2500 USD Work Schedule: Monday - Friday, 7:30 AM to 4:00 PM (MST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We...

  • Financial Analyst

    4 days ago

    Bucharest, Bucureşti, Romania UtilitiesOne Full time

    Utilities One was founded with great aspirations to reshape the industry as we know it. Our mission as a company is to make a real impact for the greater good of the communities.Today, we are delivering a full range of infrastructure solutions for Power, Telecommunications providers, Electric, Water & Gas Utilities, Wireless Carriers, and the Technology...

  • Senior Financial Analyst

    2 hours ago

    Bucharest, Romania beBeeFinancial Full time

    Job DescriptionWe are seeking a highly analytical and tech-savvy Senior Financial Analyst to support the development and achievement of our organization's goals. The primary responsibilities include delivering accurate, insightful, and timely financial analysis and business partnering. This role focuses on building and maintaining reporting solutions for...