Administrative Assistant

2 weeks ago

Bucharest, Bucureşti, Romania Softbinator Technologies Full time 1,800 - 2,500 per year

About us

At Softbinator, we build product-minded development teams with industry know-how and a result-driven mindset that commit to our clients' goals and craft custom projects from scratch.

We build versatile teams and deliver products and services to clients worldwide, including startups, SMEs, unicorns, and Fortune 500 clients.

What are we looking for?

We are looking for a highly organized and reliable Office Assistant who thrives in a fast-paced environment, takes ownership of responsibilities, and seeks to improve workflows with modern tools.

With these skills you are our perfect match:

  • Previous experience in an administrative or office support role
  • Bachelor's degree
  • Strong English communication skills (B2 level or higher)
  • High attention to detail and accuracy in daily tasks
  • Desire to improve workflows with digital and modern tools
  • Strong organizational skills and ability to manage multiple priorities
  • Familiarity with primary accounting tasks (invoicing, payables, expense tracking)
  • Experience with document management systems and digital archiving

How You'll Drive Success:

  • Support primary accounting tasks: verify invoices, manage timesheets, track payments, and update payables records
  • Manage and archive company documents (contracts, invoices, certificates), ensuring compliance and timely renewals
  • Provide documents to management, accountants, lawyers, or public authorities when required
  • Maintain inventory and assist in annual inventory checks
  • Oversee office operations: supplies, facilities, IT support, courier services, cleaning staff, and event logistics
  • Ensure smooth relationships with office building management and service providers
  • Organize logistics for company events, AGA/AGEA meetings, and internal activities
  • Take initiative in identifying and solving office-related issues while keeping management informed

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