Assistant Manager

1 week ago

Bucharest Metropolitan Area, Romania Winner Full time 50,000 - 70,000 per year

Role Purpose

Providing operational, administrative, and analytical support for the executive team (COO, CFO, CEO), facilitating communication and coordination of activities, preparing reports and presentations, and managing the flow of necessary information.

Responsibilities

A. Operational and Administrative Support


• Managing the agendas of the COO, CFO, and CEO: planning, organizing, and confirming internal and external meetings.


• Attending meetings and preparing minutes, ensuring the communication and follow-up of agreed actions.


• Organizing and facilitating meetings (preparing materials, presentations, reports, calendars, etc.).


• Ensuring coordination between departments to facilitate the flow of information to the executive team.


• Handling administrative and business tasks delegated by the executives.

B. Data Analysis and Reporting


• Collecting, centralizing, and verifying data required for operational, financial, and business reports.


• Using the company's internal tools to generate requested periodic reports (daily, weekly, monthly, quarterly).

C. Presentations and Documentation


• Preparing PowerPoint presentations for internal meetings, board meetings, and other strategic sessions.


• Creating and updating Excel reports requested by the executive team.


• Structuring information in a clear, professional, and business-oriented manner.

D. Coordination and Communication


• Acting as a liaison between the executives and the rest of the organization.


• Ensuring efficient and prompt communication to support problem-solving.


• Tracking projects and initiatives coordinated by the COO/CFO/CEO and providing regular status updates.

Job Requirements

A. Education and Experience


• University degree (preferably in Business, Management, Economics, or related fields).


• Previous experience of minimum 3 years in a similar role is mandatory (assistant manager, chief of staff support, project coordinator, etc.).

B. Technical Skills


• Advanced knowledge of Excel (formulas, pivot tables, charts, data analysis).


• Strong PowerPoint skills.


• Ability to use internal systems and company reporting tools.


• Excellent documentation and information management skills.


• English language: advanced – written and spoken.

C. Personal Competencies


• Strong organizational, multitasking, and prioritization skills.


• High attention to detail and analytical thinking.


• Excellent communication skills (written and verbal).


• Ability to work in a dynamic environment with tight deadlines.


• Discretion, professionalism, and results-oriented mindset.


• Proactivity and the ability to anticipate executives' needs.

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