Document Control Specialist

AECOM's Enterprise Capabilities team is looking for a Document Control Specialist to join our team in Romania.

About Enterprise Capabilities

Fundamental to our Think and Act Globally strategy and digital adoption, Enterprise Capabilities (EC) is AECOM's primary vehicle for workshare. Operating across geographic boundaries and time-zones, EC partners with regional and Global Business Line project teams to provide technical expertise, accelerate delivery and keep AECOM competitive in the industry. 

With a team of over 3000 technical professionals located across nine countries and remote technical anchors, EC teams are trusted to deliver high-quality, specialist services that help to fill capability gaps, resourcing needs and technical constraints on projects of all scopes and sizes.  

Start here. Grow here.

We are seeking a Document Control Specialist to join our team in Bucharest, Romania.

Here is what you will do:

• Setting up, copying, and storing documents;
• Creating or maintaining templates;
• Managing requests for documentation;
• Creating or maintaining the projects numbering system;
• Filing documentation in both physical and digital records and ensuring appropriate storage;
• Download of all formal and informal issues and distributing them to appropriate personnel;
• Quality Check of all incoming information and ensure all information complies with project protocol and standards;
• Liaising with all levels of the project team and potentially external parties. and distributing project related information in an appropriate secure manner;
• Oversee, manage and train project team members in the daily use of electronic document management system;
• Advising on generation of the document control processes;
• Maintaining confidentiality around sensitive documentation;
• Preparing ad-hoc reports on projects when required.

Here's what we're looking for:

• BSc degree in Project Management or relevant field is a plus;
• At least 3 to 5 years' experience at proven work experience as a Document Controller or similar role;
• Hands-on experience with MS Office and MS Excel;
• A working knowledge of Electronic Document Management Systems used in the industry especially Autodesk (ACC);
• Awareness of ISO 9001:2015 and ISO 19650 principles relating to Information Management;
• Proven work experience as a Document Controller or similar role;

• Candidates should have a good understanding of the Document Control function and have experience of working as a Document Controller (preferably within the engineering, environmental sector, or a related sector);

• Excellent knowledge of English with correct spelling, grammar, and punctuation;

• Strong interpersonal, communication and customer service skills are also essential because document control specialists regularly communicate with internal and external business
  
  partners.

At AECOM, you will have freedom to grow in a world of opportunity

Our Freedom to Grow hybrid working philosophy is the cornerstone of our success as a business – supporting a culture of flexibility, trust and performance at AECOM.

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About AECOM 

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. 

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at  

What makes AECOM a great place to work 

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. 

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.