Administrator (Remote) - Investment Management Firm

1 week ago

Bucharest Metropolitan Area, Romania Flynn and Chase Full time €40,000 - €60,000 per year

Location:
Remote (Firm headquartered in London)

Employment Type:
Full-time

About the Firm

We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean, high-performing team dedicated to excellence, integrity, and long-term value creation.

As we continue to grow, we are seeking a
highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional
to join our remote team. This individual will play a key role in supporting the firm's day-to-day operational and administrative functions across multiple time zones and jurisdictions.

Key Responsibilities

Administrative Support:

  • Manage calendars, schedule meetings across time zones, and coordinate internal and external communications
  • Maintain and organize digital filing systems, shared drives, and confidential documentation
  • Prepare meeting agendas, minutes, and follow-up items for internal and LP meetings

Operations Support:

  • Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors
  • Track and maintain records related to investment vehicles, governance, and compliance filings
  • Support KYC/AML documentation processes and data collation

Investor & Fund Support:

  • Assist with preparation and distribution of investor communications and reporting materials
  • Maintain CRM/database of investors and stakeholders
  • Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions

Other:

  • Perform ad hoc research and project-based work as needed
  • Identify and implement process improvements and efficiencies
  • Support the senior leadership team with administrative and coordination needs

Key Qualifications

  • Minimum
    3–5 years of administrative or operational experience
    ,
    ideally in a financial services, investment
    , or professional services environment
  • Proven ability to
    work independently and remotely
    , demonstrating discipline and initiative
  • Excellent
    written and verbal communication skills
    in English
  • Strong attention to detail and organizational skills
  • Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom; familiarity with CRM tools and project management platforms (e.g., , Notion, or Asana) is a plus
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • Experience working with cross-border structures, private equity funds, or regulated environments is
    strongly preferred

Personal Characteristics

  • Self-motivated
    and proactive with a "get it done" mindset
  • Discreet and trustworthy
    , especially when handling sensitive or confidential information
  • Comfortable working across time zones and with globally distributed stakeholders
  • Eager to grow and take on increasing responsibility over time
  • Solutions-oriented
    and resourceful

Compensation & Benefits

  • Competitive salary (based on experience and location)
  • Flexible working hours (must have some UK business hour overlap)
  • Opportunity to grow within a lean, ambitious, and high-performing team
  • Exposure to global private equity operations

To Apply

Please submit your
CV and a brief cover letter
outlining your relevant experience and motivation for the role

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