Administrator (Remote) - Investment Management Firm

6 days ago

Bucharest Metropolitan Area, Romania Flynn and Chase Full time €40,000 - €60,000 per year

Location:
Remote (Firm headquartered in London)

Employment Type:
Full-time

About the Firm

We are a London-based private equity firm managing 10 investment vehicles across multiple jurisdictions, including Jersey, Canada, the UK, and Puerto Rico. Our portfolio spans a range of industries, and we operate with a lean, high-performing team dedicated to excellence, integrity, and long-term value creation.

As we continue to grow, we are seeking a
highly motivated, detail-oriented, and self-sufficient Administrative Operations Support professional
to join our remote team. This individual will play a key role in supporting the firm's day-to-day operational and administrative functions across multiple time zones and jurisdictions.

Key Responsibilities

Administrative Support:

  • Manage calendars, schedule meetings across time zones, and coordinate internal and external communications
  • Maintain and organize digital filing systems, shared drives, and confidential documentation
  • Prepare meeting agendas, minutes, and follow-up items for internal and LP meetings

Operations Support:

  • Assist with onboarding and coordination across service providers, including fund administrators, legal counsel, and auditors
  • Track and maintain records related to investment vehicles, governance, and compliance filings
  • Support KYC/AML documentation processes and data collation

Investor & Fund Support:

  • Assist with preparation and distribution of investor communications and reporting materials
  • Maintain CRM/database of investors and stakeholders
  • Monitor key deadlines and ensure timely submission of reports or filings across jurisdictions

Other:

  • Perform ad hoc research and project-based work as needed
  • Identify and implement process improvements and efficiencies
  • Support the senior leadership team with administrative and coordination needs

Key Qualifications

  • Minimum
    3–5 years of administrative or operational experience
    ,
    ideally in a financial services, investment
    , or professional services environment
  • Proven ability to
    work independently and remotely
    , demonstrating discipline and initiative
  • Excellent
    written and verbal communication skills
    in English
  • Strong attention to detail and organizational skills
  • Proficient with tools such as Microsoft Office (Excel, Word, Outlook), Google Workspace, Dropbox, DocuSign, and Zoom; familiarity with CRM tools and project management platforms (e.g., , Notion, or Asana) is a plus
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • Experience working with cross-border structures, private equity funds, or regulated environments is
    strongly preferred

Personal Characteristics

  • Self-motivated
    and proactive with a "get it done" mindset
  • Discreet and trustworthy
    , especially when handling sensitive or confidential information
  • Comfortable working across time zones and with globally distributed stakeholders
  • Eager to grow and take on increasing responsibility over time
  • Solutions-oriented
    and resourceful

Compensation & Benefits

  • Competitive salary (based on experience and location)
  • Flexible working hours (must have some UK business hour overlap)
  • Opportunity to grow within a lean, ambitious, and high-performing team
  • Exposure to global private equity operations

To Apply

Please submit your
CV and a brief cover letter
outlining your relevant experience and motivation for the role

  • Primary Accounting Law Firm

    2 weeks ago

    Bucharest, Bucureşti, Romania Pavel, Margarit & Associates Romanian Law Firm Full time 20,000 - 60,000 per year

    By :Oct 27, 2025 Comments Off on Primary Accounting Law FirmPavel, Mărgărit și Asociatiiis looking for a new colleague with experience inPrimary Accountingwithin aLaw Firm; We offer our clients complete legal services by maintaining high professional standards across a wide range of industries. A young, warm, welcoming team, a pleasant work atmosphere,...

  • HR Administrator – Remote

    6 days ago

    Bucharest, Bucureşti, Romania HY Legal and Services Ltd Full time €20,000 - €25,000 per year

    Job Title:HR Administrator – Fully Remote (Romania)Company:HY Legal and Services (HYLAS)Location:Romania (Fully Remote)Employment Type:Full-time, 12-month fixed-term contractAbout Us:HY Legal and Services (HYLAS) is an international outsourcing and recruitment company working with global clients across Europe, the US, and Asia. We provide high-quality HR...

  • Investment Analyst/Associate

    2 weeks ago

    Bucharest, Bucureşti, Romania Accession Capital Partners Full time €40,000 - €80,000 per year

    About Accession Capital Partners (ACP)Accession Capital Partners (ACP) is Central & Eastern Europe's leading structured investment fund manager. Over the past 25 years, we've raised and managed six funds, completed 75 investments across the region, and deployed more than EUR 1.3 billion.Backed by top-tier institutional investors — including the EBRD, EIF,...

  • Investment Reporting Analyst

    1 week ago

    Bucharest Metropolitan Area, Romania Adecco Full time 40,000 - 60,000 per year

    We are hiring: Investment Reporting AnalystWe are looking for a motivated professional to join ourAG Planning & Control Unit, with a primary focus on strengthening theInvestment Reportingteam. Main ResponsibilitiesSupport the preparation and analysis of investment performance reports to ensure alignment with IFRS and the Local GAAP Plan , as well as...

  • Senior DevOps

    2 days ago

    Bucharest, Romania Blackfluo.ai Full time

    Job DescriptionLocation: Fully remote, EU timezone (CET ±2 hours)Start date: ASAPLanguages: Fluent English is mandatoryIndustry: Cloud Computing / Web3 / AI European SaaSBlackfluo.ai is a fully remote company with teams located around the globe. We specialize in developing SaaS solutions for businesses and consulting firms. Our innovative AI assistant is...

  • Junior Legal Counsel

    1 week ago

    Bucharest Metropolitan Area, Romania Transilvania HR Full time 30,000 - 40,000 per year

    We are recruiting on behalf of one of our clients, a leading full-service advisory firm with over 16 years of experience in the Romanian market. Their objective is to be the go-to counsel for middle-market international clients, private equity, investment firms as well as entrepreneurs and family offices.Their strength in the middle market enables them to...

  • Channel MDF Administrator

    2 days ago

    Bucharest Metropolitan Area, Romania Hewlett Packard Enterprise Full time €40,000 - €60,000 per year

    This role has been designed as ''Onsite' with an expectation that you will primarily work from an HPE office.Who We AreHewlett Packard Enterprise is the global edge-to-cloud company advancing the way people live and work. We help companies connect, protect, analyze, and act on their data and applications wherever they live, from edge to cloud, so they can...

  • Project Manager

    2 days ago

    Timisoara Metropolitan Area, Romania Dynata Full time 30,000 - 60,000 per year

    ResponsibilitiesMaintains full project ownership in delivering market research projects from commissioning to invoice.Manages stakeholder expectations and delivers the highest level of service in an ever-changing, fast turnaround environment.Builds an effective, professional working relationship with our clients, providing them guidance and advice where...

  • ISQM1 Auditor

    2 days ago

    Bucharest Metropolitan Area, Romania Transilvania HR Full time 60,000 - 80,000 per year

    About the CompanyWe are recruiting on behalf of our client, aleading full-service advisory firmwith over 16 years of experience in the Romanian market. The firm's mission is to be thetrusted counsel for middle-market international clients, private equity funds, investment firms, entrepreneurs, and family offices. With deep expertise in the middle market, the...

  • Senior Network Administrator

    2 days ago

    Bucharest, Bucureşti, Romania Nexent Bank N.V. Amsterdam Sucursala București Full time €30,000 - €60,000 per year

    Nexent Bank is a respected international niche bank offering a dynamic portfolio of products to corporate and retail clients. With over 1,000 colleagues in seven countries and headquartered in Amsterdam, we proudly serve our international client base while strengthening our organization. We aim to be an adaptive, efficient, and sustainable bank, focusing on...