Senior Project Coordinator with Italian Language Skills

4 days ago


ClujNapoca, Romania beBeeProjectAdministrator Full time
Project Administrator Role Summary

As a key member of our team, you will be responsible for supporting project managers in all aspects of project handling and ensuring compliance with company policies and procedures. Your primary focus will be on executing Tier 2 & 3 projects and applying PMO project execution methodology to ensure successful outcomes.


Key Responsibilities:
  • Ensure full compliance with company policies and procedures
  • Execute Tier 2 & 3 projects and apply PMO project execution methodology
  • Participate in internal project Kick Off Meetings and progress report meetings
  • Support the documentation requirement identification process
  • Complete PMO checklist and other forms for projects
  • Manage order changes and coordinate with the Project Manager, Project Engineer, and/or factory
  • Validate lead time with support from the manufacturing execution coordinator or planning team
  • Support with purchase of buy outs and monitor supplier progress
  • Monitor progress of orders, provide updates as needed to Project Managers and Customers, and assist with any escalations to factory
  • Work with Documentation team to ensure project documentation is ready on time
  • Take responsibility over inspection planning, create and send out Notification of Inspection to Customer
  • Generate Order Acknowledgements, Invoices, and Credit Notes, Bank Guarantees, custom clearance documents such as Shipping Notes, Proforma Invoices, and Packing lists, Inspection Release Notes, etc.
  • Ensure invoicing is up to date against agreed project milestones
  • Trace the order to make sure proper delivery was made according to specific Incoterms

Requirements:
  • University degree or equivalent and 2-3 years of relevant professional working experience
  • Languages: English - Advanced and Italian – Advanced
  • Acceptance of flexible working time, including 10-15% potential overtime (when needed)
  • Good knowledge about contractual and commercial aspects of projects would be an advantage
  • Proficient PC office applications. MS Word/Excel, etc.
  • Availability for potential business travels

Our Culture & Commitment to You:

We prioritize a workplace where every employee is valued, respected, and empowered to grow. We foster an environment that encourages innovation, collaboration, and diverse perspectives—because we know that great ideas come from great teams. Our commitment to ongoing career development and growing an inclusive culture ensures you have the support to thrive. Whether through mentorship, training, or leadership opportunities, we invest in your success so you can make a lasting impact.



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