Remote Portfolio Coordinator

2 weeks ago

Bucharest, Bucureşti, Romania beBee Careers Full time

Salary: Up to 3000 USD

Job Description: As an Assistant Property Manager, you will be responsible for supporting the day-to-day operations of a U.S. residential rental portfolio, providing coordination across accounting, vendor management, leasing, and reporting. You will oversee the daily activities of a 100-unit scattered-site multifamily portfolio, professionally interface with tenants, vendors, utilities, city agencies, and internal stakeholders via phone and email. Additionally, you will manage third-party U.S.-based vendors, track and report KPIs for leasing, maintenance, and financial performance, handle accounts payable and rent tracking through property management platforms, create and maintain operational trackers and reports in Microsoft Excel, contribute to marketing efforts to maintain full occupancy with high-quality tenants, and provide daily support to the company owner.

Key Responsibilities:

  • Oversee day-to-day operations of a 100-unit scattered-site multifamily portfolio.
  • Professionally interface with tenants, vendors, utilities, city agencies, and internal stakeholders.
  • Manage third-party U.S.-based vendors.
  • Track and report KPIs for leasing, maintenance, and financial performance.
  • Handle accounts payable and rent tracking through property management platforms.
  • Create and maintain operational trackers and reports in Microsoft Excel.
  • Contribute to marketing efforts to maintain full occupancy with high-quality tenants.
  • Provide daily support to the company owner.

Required Skills and Qualifications:

  • 3+ years of experience as an Assistant GM or GM in an institutional-level property management company.
  • Proven use of AppFolio or similar property management platforms.
  • Strong proficiency in Microsoft Excel.
  • Experience coordinating with U.S.-based vendors and service providers.
  • Fluent English (verbal and written) with professional communication skills.
  • Ability to work independently and manage competing operational workflows.
  • Familiarity with U.S. property management workflows and standard operating procedures.
  • Comfortable managing basic accounting tasks like rent tracking and payables.

Nice-to-Haves:

  • Direct experience with AppFolio.
  • Background in U.S. multifamily property operations with exposure to institutional SOPs.

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