Remote Financial Operations Coordinator

2 weeks ago

Bucharest, Bucureşti, Romania beBee Careers Full time

Job Title: Financial Operations Assistant

We are seeking a detail-oriented and organized professional to join our team as a Financial Operations Assistant. In this role, you will provide critical support across finance and administrative operations.

Key Responsibilities:

  • Enter bills to the owner and tenant ledgers in Buildium.
  • Coordinate onboarding of new clients and properties.
  • Prepare leases, listing contracts, and rental licenses.
  • Lead administrative projects across platforms to organize and analyze internal data.
  • Generate daily, weekly, and monthly financial and operational reports.
  • Manage license tracking, renewals, and related compliance documents.
  • Maintain digital file organization and property records.
  • Support move-in/move-out processes and prepare security deposit dispositions.
  • Research and resolve ledger discrepancies.
  • Update internal systems, including Mikes REI Hub.
  • Collaborate with Finance, Sales, and Operations teams on ongoing tasks.
  • Contribute to process improvement and workflow streamlining.
  • Support special projects as assigned by the Operations Manager or CEO.

Qualifications:

  • 3+ years in administrative support within a property management company.
  • 1+ year of experience in financial operations or bookkeeping.
  • Proficiency with Microsoft Excel or Google Sheets.
  • High attention to detail and organizational skills.
  • Ability to multitask and prioritize independently.
  • Strong written and verbal communication in English.
  • Proactive, team-oriented mindset with strong follow-through.

Nice-to-Haves:

  • Experience with Googles Looker Studio or reporting dashboards.
  • Familiarity with LeadSimple, Property Meld, or PandaDocs.
  • Background in workflow automation.
  • Prior experience supporting multiple departments in a startup or scaling environment.

Resume Submission Guidelines:

To ensure timely processing, please submit your resume in text-based PDF format only. Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked. Please submit both your resume and introductory video in English.

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