Contract Manager

Found in: beBee S RO - 4 weeks ago

București, Romania Blue Projects Full time

Blue Projects is one of the most dynamic consulting firms, we focus and specialize on providing unique and bespoke Engineering and Project Management solutions for clients in the industrial sector.
 
To further our strategic business growth, we are looking for a Contract Manager in our Bucharest Office.
How the ideal candidate would be?

Bachelor’s Degree (Engineering/Technical, Law or Economist Degree would represent an advantage)
Very good English knowledge both verbal and written
Excellent PC skills: Microsoft Office, Word, impecable Excel, Power Point, Outlook
Min 2-3 years of contract administration
50/50 hybrid work model, with periodic travel required to the designated site
Min. 3 years’ experience on similar position or procurement background Previous exposure to large engineering and construction projects represent advantage

Personality Profile:

Ability to work precisely and having an eye for details
Likes to follow and improve business work processes
Multitasking and ability to work simultaneously on multiple projects
Excellent communication and presentation abilities
Flexibility, organization, and the ability to think strategically
Positive, creative thinking attitude
Analytical, research skills: ability to assess a situation, seek multiple perspectives, gather more information if necessary, and identify key issues that need to be addressed
Teamwork: resourceful, team player who excels at building trusting relationships with customers, suppliers and colleagues
Professionalism: acting in a responsible and fair manner in all personal and work activities

 
What are the responsibilities ?
1 - Contract management·

Tender management

Have overall understanding of the tendering procedures
Preparing tender packages for inquiry, ensuring formatting compliances of the said tendering documents to the Company’s internal procedure.
Participate to commercial discussions, keeping minutes of meetings
Prepare contracts, purchase orders
Follow up with the tender inquiry completion, E2E process
Reporting of tender progress 


Order management:

Reviewing planned orders, creates requisitions for purchased items, and manages approval process
Reviews, updates, and maintains purchase orders until they are closed
Ensures orders adhere to supplier agreements and contracts; reports non-conformances


Preparing and reviewing business contracts
Contracts Administration including Payments management as defined by specific contracts
Maintaining relationships with multiple interfaces (management, client, vendors)

 2 – Project Controls

Participate to all project meetings and  keeping minutes of meetings, action list
Support the project team with formatting of the documents conform to the Company standard
Working in strict co-operation with the Project Manager to ensure project progress status integration
Identifies opportunities and implements actions to achieve efficiency of the whole project team
Collecting, organizing and maintaining documents, adhering to the company's document lifecycle procedures and maintain project controls registers for the project
Manage the approval communication process of the various project documents

  3 - Document Controlling

Ensuring that the project documents issued by the various project team members comply with

the project numbering system, keeping historical records of all project documentation and achieving such on the Project sharepoint.

Controlling all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems
Registering project documentation in accordance with company procedure
Searching and retrieving technical data files and technical drawings within the client’s database
Collecting, organizing and maintaining documents, adhering to the company's document lifecycle procedures
Conducting regular review audits to ensure information on all records is accurate and up to date.
Archiving inactive records in accordance with the records retention schedule
Assisting with file migrations and audits, and perform administrative tasks as needed

 
  About Blue Projects
Blue Projects is a unique multidisciplinary and engineering company with high experience in all industry sectors. Our core services include Project Management, Construction Management, Design & Engineering, Commercial Management and Health & Safety Management.
At Blue Projects, we believe that growing a great project management company happens from the inside out. It begins with people who are drawn to work that uses every talent they possess, plus imagination, determination and a drive to do the extraordinary.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.
All staff involved in recruitment and selection are aware that data protection rules apply and that personal information will be treated confidentially. According to our policy, we will keep your application documents for 2 years.

 
 
 

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