HR & Business Support

Who we are

• We're a VC-backed start-up that has raised $9M to date frxom VC funds and private investors. Founded in 2019 by Florin Tufan, Mihai Vinaga and Sorina Vlasceanu, we're currently a team of 50+ driven individuals, mostly engineers and technical people, investing our time to solve problems that haven't been solved before anywhere in the world.
• Even as a young company we already work with some of the largest enterprises in the world. We bring together exceptional minds and characters, people with a growth mindset, strongly committed to achieving high performance, both individually and as a team.

Who you are

• Determined and resourceful, you prefer simple and straightforward communication and tend to be motivated by obstacles, not discouraged by them. You enjoy identifying and solving complex problems and don't shy away from stepping out of your comfort zone, as you love learning more than you hate making mistakes.
• A high-achiever, as proven by your extra-curricular, professional or academic experience, passionate about exploring the way different areas related to your activity impact your end results. You're driven by your relentless curiosity and the desire for knowledge sharing with some of the best in the field.

What we do

• We're building the single source of truth for company data across all industries. We process billions of webpages and petabytes of data every week, then apply several AI models to break them down into usable business data, developing a deep understanding of the elements that define a business.
• This results in 100+ data points associated with each company, everything from company description, alternative names, tags, business category & industry, office and retail locations, risks, size, classifications, products, certifications, and beyond.

What you'll do

You'll be the go-to person for providing administrative support to the team, assisting with HR admin and recruiting-related tasks, researching various topics and managing the "backstage" of event planning, supporting the leadership team, handling office operations and facility management, coordinating with vendors and service providers, and sourcing new partners along the way.

What we value

• We do remarkable work by building what others call impossible through breakthrough technology.
• We're loyal to what we're building and to the people who build it.
• We're persistent in our mission, as long-term impact takes discipline, not luck.

What you embody

• You do remarkable work through consistency, work ethic and your craft.
• You're loyal to the team you belong to and committed to building something that matters.
• You're persistent in solving what matters, moving fast so that impact compounds.

What it's really like to work with us

• We don't settle for mediocre results and set our ambition up for the inevitable delayed gratification, as excellence requires significant time and effort.
• We use the right tool for the job. No workarounds or cutting corners. Breakthrough technology declutters our day to day and gives us the space to channel our efforts on what can't be compensated for — the best use of our skills and abilities.
• We make sure there's a fair exchange between what each of us offers and what we get in return.
• We're life-long learners who can't stop, won't stop at what they already know, striving to be better and see each other grow.
• We REALLY dislike and discourage all sides of micromanagement. Everyone here has a strong sense of ownership (we're like start-ups within a start-up).
• We know from the get-go that excellence requires discomfort and it's not going to get easier soon.
• Our team is based in Sky Tower, Bucharest. Discussions around the office are often hilarious, mind-expanding and quick-witted. Our regular hybrid setup is 2 remote days per week after the trial period, which is fully onsite.

What it should really be like to work with you

• You're team-centric, knowing it gets you way further than acting egocentric ever could. You don't look the other way when it comes to helping your colleagues succeed.
• You're humbly aware that real growth means sacrificing the immediate gain in favor of long-term rewards.
• You demonstrate resilience, especially in front of failure, that is always paired with pioneering work.
• As a big picture thinker, you're equally comfortable with zooming in on a granular level, inclined to examine things from different perspectives and question the default.
• You hold yourself accountable to deliver at your best and are ready to have your ideas challenged anytime. You value two-way feedback as a vital part of further improvement.
• You get excited when exploring varied thought-provoking topics and feel this kind of conversations are worth having.
• You see the benefits of face to face interaction, spontaneous brainstorming sessions and close collaboration. You enjoy hybrid work and want to make the most out of connecting with people in your professional life, as well.

Our responsibilities

• Update you on the progress of our recruitment process.
• Validate expectations, goals and priorities with you.
• Provide the tools and resources to help you do your best.
• Give you the space to try new things out and solve the problems you're working on your way.
• Grant you the freedom and trust to make reasoned decisions and own them.
• Share relevant information and encourage you to be an active part in discussions about what we're building, how we're building it and why it's important.
• Cultivate a healthy, transparent work environment where you can openly say what's on your mind.
• Protect your time from pointless meetings so you can focus on your work without interruption.
• Listen actively so we can fully understand your perspective.
• Provide guidance and actionable feedback for your further growth.
• Celebrate your wins and give recognition for your impact.

Your responsibilities

• Office Admin

• Oversee office operations and facility management.

• Manage supplies, equipment, and furniture inventory.
• Coordinate with vendors and service providers for seamless operations.
• Source new partners and maintain existing relationships.
• Organize and manage financial and business documents.
• Provide admin support to the team with all office-related issues.
• Provide a professional welcome to visitors.
• Manage reception, conference rooms, and common areas.
• Ensure safety and cleanliness standards are met.

HR

• Assist in recruiting efforts, source candidates, actively grow our database, and schedule interviews.
• Manage communication with candidates throughout the hiring process.
• Maintain candidate pipelines, employee records and other HR databases up-to-date.
• Assist in administering leave, on- and off- boarding processes.
• Support payroll administration and Health, Safety, and Security procedures.

Team and Leadership Support

• Schedule meetings and appointments, handle correspondence, and manage documents.
• Support the leadership team with meeting notes, printing / photocopying, calendar management, and travel arrangements.
• Conduct research on various topics to support business initiatives.
• Ensure communication and maintain relations with business partners.

Event Planning

• Plan, organize, and provide support for company events (employer branding and career events, conferences, regional meetings, team events, protocol activities).
• Coordinate logistics and vendor relations.
• Manage the timeline and associated budgets.

Accounting & Documentation

• Collect and organize invoices & receipts for efficient month-end closing.
• Prepare document drafts, reports, and analyses on request.
• Translate official documents.
• Track business correspondence and maintain document records.

Our Qualifications

• Before building Veridion, our 3 co-founders (Sorina, Florin and Mihai) worked at companies that impacted billions of users, having been exposed to diverse areas of technology that span from full stack web development to Big Data and robust Cloud infrastructure, as well as their product and business development proficiency.
• This broad mix, critical to a true data-driven mindset, has been imprinted in our company's culture since day one. And it massively steps up our game as engineers.

Your Qualifications

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 1+ years of experience in office administration or a people-facing role, ideally within a startup or tech company. HR and/or event planning experience is a plus.
• Basic understanding of financial principles and ability to manage office budgets effectively. Experience with financial reports is a plus.
• Basic knowledge of HR & admin processes, including recruiting, on- and off-boarding, time off, payroll, and health and safety.
• Proficient in using office / productivity tools (docs, spreadsheets, databases etc).
• Use of AI tools with intent, strong judgment, high standards, and ownership over the final result (not autopilot).
• Familiarity with IT equipment for inventory management and troubleshooting.
• Proficiency in written and spoken English.

What we offer

• The chance to shape an original product in a fast growing company, backed by VC investors
• A variety of professional challenges and the space to try new things out, paired with the freedom to make reasoned decisions and own them.
• You'll be working alongside leaders who are always looking for new ways to innovate and grow the business.
• You'll gain access to different mindsets and learn a ton of valuable business information.
• Your contributions will be vital to the success of the business, and you'll be given the opportunity to take on new projects and responsibilities as you grow in your role.
• A merit-based, no BS, impact-oriented and particularly collaborative work environment.
• A merit-based, no BS, impact-oriented and particularly collaborative work environment.
• The promise to use the right tool for the job to be able to channel your efforts on what can't be compensated for — the best use of your skills and abilities.

What we expect from you

• A "Construction Site Manager" mindset: practical, prone to taking charge, rolling up your sleeves and getting things done.
• Capability to cut through the noise, get straight to the point and deliver results.
• Ability to think on your feet, make quick decisions while maintaining uncompromising quality in your work.
• Strong organizational skills with the ability to manage multiple tasks from different areas, prioritize workload, and meet deadlines effectively.
• Strong ethics and the ability to handle sensitive information with utmost confidentiality and discretion.
• Flexibility in handling changing priorities among a variety of topics in a fast-paced startup environment.
• Willingness to learn and adapt to new tools, methodologies, ways of working for efficient office operations.
• Ability to collaborate and work effectively with cross-functional teams and provide support as needed.
• Excellent communication and collaboration skills for coordinating across international teams.
• Proactive in identifying office-related problems and take necessary actions.
• Excellent attention to detail to ensure accuracy in all activities.
• A professional demeanor.