Office Coordinator

10 hours ago

Bucharest Metropolitan Area, Romania SAROM Packaging Full time

Ideal Candidate:

  • Completed higher education.
  • Previous experience in a similar role is an advantage.
  • Solid PC operating skills (MS Office) and ability to use online platforms.
  • Excellent organizational, communication, and multitasking skills.
  • Intermediate level of English language proficiency.

Job Description:

1. Administrative Task:

  • Manage electronic and physical correspondence: receiving, registering, scanning, archiving, and distributing to the appropriate departments.
  • Organize protocol activities: welcoming visitors, arranging meetings, booking accommodation and restaurants, and managing protocol supplies.
  • Update administrative databases: employee records, insurance, and gifts for various occasions.
  • Coordinate the dispatch of parcels and mail through courier companies.
  • Prepare handover reports for assets assigned to employees.

2. Financial Activities:

  • Verify and prepare expense reports and related payment documents.
  • Manage administrative invoices: receiving, verifying, processing payments, and archiving.
  • Track and manage administrative expenses in accordance with existing contracts.

3. Fleet Management:

  • Centralize and monitor vehicle log sheets.
  • Manage car insurance, road tolls (vignette), and fuel cards.
  • Organize vehicle repairs in collaboration with authorized suppliers.

4. Travel and Event Organization:

  • Book plane tickets, accommodations, and other travel services.
  • Plan and organize company events (parties, corporate gifts).

5. Health & Safety (SSM) and Emergency Situations (SU):

  • Coordinate Health & Safety and Emergency documentation for employees.
  • Schedule trainings and keep documentation up to date.
  • Support in organizing evacuation drills and other safety-related activities.

6. Facility Management:

  • Maintain the relationship with building management and ensure the proper functioning of the headquarters.
  • Coordinate cleaning and maintenance/repair activities within the premises.

7. Creation and Updating of Internal Procedures:

  • Document and implement company-wide internal procedures according to ISO 9001 standards.

Company Description:

SAROM
was founded in Romania in 1992 as a family business driven by passion and experience gained in leading European packaging companies for the pharmaceutical and food industries, including the French giant
Saint-Gobain
.

With in-depth knowledge of the entire process—from production to sales and logistics—and strong relationships with key market players, our company has strengthened its market position and supplier network over the years.

Today, after two decades of continuous growth,
SAROM
holds a competitive position in the packaging market and is the trusted choice for some of the largest brands in the food and beverage industry.

The company remains a family business, now led by the founder's sons.

Philosophy

Our passion is to combine technology and craftsmanship to manufacture, distribute, and promote high-quality packaging for the food and beverage industry. Our mission is to create a genuine connection between consumers and our products, built on their appeal, trust, and memorability.

Suppliers

We maintain business partnerships with market leaders in the food, cosmetics, and pharmaceutical industries, offering top-quality glass and complete packaging solutions.

We have stable, long-term collaborations with our suppliers, allowing us to provide high-class services and customized offers tailored to each partner's needs.

Thanks to our global supplier network, we are always able to meet production and logistics capacity requirements, even for the most demanding customers.

  • Office/ Facilities Coordinator

    10 hours ago

    Bucharest, Bucureşti, Romania Autodesk Full time

    Job Requisition ID # 25WD92242 Position Overview Autodesk is a global leader in 3D design, engineering, and entertainment software. The work we do at Autodesk touches nearly every person on the planet. By creating software tools for buildings, machines, and even the latest movies, we influence and empower some of the most creative people in the world to...

  • Installation and Maintenance Coordinator

    2 days ago

    Bucharest Metropolitan Area, Romania KLEEMANN Full time 40,000 - 60,000 per year

    Position: Installation and Maintenance Coordinator Company:KLEEMANN Lift Ro S.R.L. Location:Bucharest Job Type:Full-timeKLEEMANN Lift Ro S.R.L. is looking for a proactive and skilledInstallation and Maintenance Coordinatorto join our team. In this role, you will oversee elevator installation and maintenance activities, ensuring compliance with safety...

  • Client Delivery Coordinator

    10 hours ago

    Bucharest Metropolitan Area, Romania Chain IQ Group AG Full time €40,000 - €80,000 per year

    At Chain IQ, your ideas move fast.Chain IQ is a global AI-driven Procurement Service Partner, headquartered in Baar, Switzerland, with operations across main centers and 16 offices worldwide. We provide tailored, end-to-end procurement solutions that enable transformation, drive scalability, and deliver substantial reductions in our clients' indirect spend....

  • Due Diligence Officer

    1 week ago

    Bucharest Metropolitan Area, Romania BNP Paribas CIB Full time 40,000 - 60,000 per year

    If you are searching for opportunities to develop your career in the field of Corporate and Institutional Banking, challenges to boost your future career path, then BNP Paribas is the right place for you.Joining BNP Paribas means joining a Group that's constantly transforming itself in order to adapt to our changing society and to build the world of...

  • Incident Coordinator with French

    4 days ago

    Bucharest Metropolitan Area, Romania Societe Generale Global Solution Centre Full time €40,000 - €60,000 per year

    Société Générale Global Solution Centre (SG GSC) acts as a business solution center for Société Générale, one of the largest European financial groups. We provide high-quality professional services for more than 35 countries in various fields of activity – Finance & Accounting, HR, IT and Corporate Operations. Our mission is to be a partner of...

  • Chief Accounting Officer

    1 week ago

    Targu Mures Metropolitan Area, Romania MINDTHEGAP International Full time 40,000 - 60,000 per year

    Join our teamWe're hiringChief AccountantJoin our creative and dynamic team atMINDTHEGAPand take full ownership of our accounting operations. If you're detail-oriented, organized, and passionate about accuracy and compliance, we'd love to meet you.What you'll get to do...• Coordinate and supervise the daily activities of the accounting department• Ensure...

  • Front Office Engineer

    2 days ago

    Timisoara Metropolitan Area, Romania Connect44 Full time €15,000 - €30,000 per year

    Position OverviewThe Front Office Engineer is responsible for monitoring and troubleshooting the customer network on a 24/7/365 basis. This role involves handling incident, fault, and problem management activities, ensuring network and service performance, and performing initial diagnostics and restoration. The engineer will track and manage network element...

  • Field Service Business Coordinator

    1 week ago

    Bucharest Metropolitan Area, Romania FLSmidth Full time 35,000 - 45,000 per year

    Do you want to make a difference in the world and contribute to a sustainable future?We believe we can develop the technology and gain the know-how to make a difference. It's a big responsibility, and we are committed to making an impactful positive change. We need your skills, curiosity, and drive for change to fulfil our goal. Together, we enable our...

  • Plastic Maintenance Coordinator

    6 days ago

    Cluj-Napoca Metropolitan Area, Romania De'Longhi Group Full time 25,000 - 35,000 per year

    Job ResponsibilitiesKey Responsibilities:Coordinates work shifts organization related to maintenance activities;Plans preventive maintenance activities together with the preventive maintenance engineer;Improves the operation of equipment;Ensures rapid interventions in accidental repairs situations;Motivates the team to achieve performance...

  • Junior Project Coordinator

    10 hours ago

    Brașov metropolitan area, Braşov, Romania INFUSE Full time €15,000 - €30,000 per year

    OUR HIRING PROCESS:We will review your application against our job requirements. We do not employ machine learning technologies during this phase as we believe every human deserves attention from another human. We do not think machines can evaluate your application quite like our seasoned recruiting professionals—every person is unique. We promise to give...