Office Coordinator

2 days ago

Bucharest Metropolitan Area, Romania SAROM Packaging Full time

Ideal Candidate:

  • Completed higher education.
  • Previous experience in a similar role is an advantage.
  • Solid PC operating skills (MS Office) and ability to use online platforms.
  • Excellent organizational, communication, and multitasking skills.
  • Intermediate level of English language proficiency.

Job Description:

1. Administrative Task:

  • Manage electronic and physical correspondence: receiving, registering, scanning, archiving, and distributing to the appropriate departments.
  • Organize protocol activities: welcoming visitors, arranging meetings, booking accommodation and restaurants, and managing protocol supplies.
  • Update administrative databases: employee records, insurance, and gifts for various occasions.
  • Coordinate the dispatch of parcels and mail through courier companies.
  • Prepare handover reports for assets assigned to employees.

2. Financial Activities:

  • Verify and prepare expense reports and related payment documents.
  • Manage administrative invoices: receiving, verifying, processing payments, and archiving.
  • Track and manage administrative expenses in accordance with existing contracts.

3. Fleet Management:

  • Centralize and monitor vehicle log sheets.
  • Manage car insurance, road tolls (vignette), and fuel cards.
  • Organize vehicle repairs in collaboration with authorized suppliers.

4. Travel and Event Organization:

  • Book plane tickets, accommodations, and other travel services.
  • Plan and organize company events (parties, corporate gifts).

5. Health & Safety (SSM) and Emergency Situations (SU):

  • Coordinate Health & Safety and Emergency documentation for employees.
  • Schedule trainings and keep documentation up to date.
  • Support in organizing evacuation drills and other safety-related activities.

6. Facility Management:

  • Maintain the relationship with building management and ensure the proper functioning of the headquarters.
  • Coordinate cleaning and maintenance/repair activities within the premises.

7. Creation and Updating of Internal Procedures:

  • Document and implement company-wide internal procedures according to ISO 9001 standards.

Company Description:

SAROM
was founded in Romania in 1992 as a family business driven by passion and experience gained in leading European packaging companies for the pharmaceutical and food industries, including the French giant
Saint-Gobain
.

With in-depth knowledge of the entire process—from production to sales and logistics—and strong relationships with key market players, our company has strengthened its market position and supplier network over the years.

Today, after two decades of continuous growth,
SAROM
holds a competitive position in the packaging market and is the trusted choice for some of the largest brands in the food and beverage industry.

The company remains a family business, now led by the founder's sons.

Philosophy

Our passion is to combine technology and craftsmanship to manufacture, distribute, and promote high-quality packaging for the food and beverage industry. Our mission is to create a genuine connection between consumers and our products, built on their appeal, trust, and memorability.

Suppliers

We maintain business partnerships with market leaders in the food, cosmetics, and pharmaceutical industries, offering top-quality glass and complete packaging solutions.

We have stable, long-term collaborations with our suppliers, allowing us to provide high-class services and customized offers tailored to each partner's needs.

Thanks to our global supplier network, we are always able to meet production and logistics capacity requirements, even for the most demanding customers.

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