Office Administrator/Front desk representative

3 days ago

Bucharest, Bucureşti, Romania LPP Romania Full time 10,000 - 25,000 per year

Suntem in cautarea unui
Office Administrator
implicat si organizat, care sa faca parte din echipa noastra.

Asteptarile noastre:

  • In primul rand ne dorim sa ai o atitudine pozitiva Ne plac oamenii veseli si optimisti;
  • Fiind o pozitie cu sarcini diverse va trebui sa fii foarte organizat/a si sa iti poti planifica singur/a munca;
  • Apreciem persoanele care reusesc sa gaseasca intotdeauna solutii la situatiile neprevazute;
  • Abilitati excelente de comunicare si relationare atat oral cat si scris in limba romana sunt o necesitate, la fel si cunoasterea limbii engleze la nivel mediu-avansat atat oral cat si scris;
  • Cunostinte medii Microsoft Office (Word, Excel, Power Point, Outlook);

Responsabilitatile rolului:

  • Intampina si directioneaza vizitatorii care vin la sediul companiei;
  • Mentine si promoveaza un mediu de lucru curat si profesional pentru zona receptiei, a salilorde intalniri si a intregului birou;
  • Inregistreaza, completeaza, scaneaza, arhiveaza si tine evidenta documentelor primite/existente la sediul companiei;
  • Tine evidenta rezervarilor pentru salile de intalniri;
  • Tine evidenta rezervarilor pentru masinile de companie;
  • Atunci cand este necesar, editeaza si traduce prezentari, documente si rapoarte;
  • Gestioneaza adresa de email pentru sediul central;
  • Gestioneaza comenzile de consumabile pentru birou si a produselor de protocol;
  • Achizitioneaza echipamente mici specifice pentru birou sau necesare angajatilor (de exemplu, telefoane mobile);
  • Gestioneaza si mentine la zi baza de date cu instrumentele de lucru ale angajatilor, cum ar fi telefoane mobile, laptopuri, tablete;
  • Redacteaza protocoalele de predare-primire si procedeaza la predarea, respectiv primirea cu angajatii a instrumentelor de lucru;
  • Este contact direct pentru partenerii de servicii pentru birou, ca exemplu: curatenie, mentenanta echipamentelor de birou;
  • Expediaza catre magazine si colaboratori documentele necesare provenind de la diferite departamente si gestioneaza activitatile de posta/curierat la intrare si la iesire (primire si trimitere);
  • Este primul contact cu angajatii din magazine in cazul controalelor de la autoritatile locale si redirectioneaza nevoile specifice catre departamentele dedicate;
  • Pregateste imputerniciri pentru angajatii din magazine pentru a reprezenta Societatea in relatia cu autoritatile locale;
  • Coopereaza pentru organizarea evenimentelor legate de sediul central si pentru angajatii sediului central;
  • Ofera suport constant departamentelor de la sediul central in diferite activitati administrative;
  • Gestioneaza si alte activitati conexe de secretariat si Front Desk.

Beneficiile rolului:

  • Posibilitati reale de crestere profesionala. Interactiune cu toate departamentele companiei, astfel ai posibilitatea sa inveti si sa alegi in ce domeniu sa te dezvolti;
  • Posibilitatea de a participa in proiecte internationale;
  • Contract de munca pe perioada nedeterminata;
  • Tichete de masa in valoare de 40 de lei;
  • Asigurare medicala privata;
  • Bonus semestrial/anual in functie de atingerea indicatorilor de performanta la nivel de companie;
  • Reducere la produsele comercializate de catre LPP din toate cele 5 branduri;
  • Program pentru asistenta angajatilor – heLPP (suport de la profesionisti pentru 3 arii: Legal, Personal si Financiar).

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