Virtual Assistant/Contracts Administrator

Full-time, Part-time - Remote

Hiring in Romania, South Africa

About Us:

At The Global Talent Co., we provide incredible opportunities for the top 5% of global marketers. Join our team and become our employee, gaining access to high-paying salaries, stable employment, and the chance to work with cutting-edge tech companies in Europe and the US.

As your employer, we match you with innovative clients for long-term placements that align with your skills and goals. Our mission is to break down geographical barriers and connect the world's best marketers with the most innovative companies through remote work.

You will work with a fast-growing company specializing in mobile communication infrastructure, acquiring and managing land for antenna towers and roof antennas used by major mobile operators. The company plays a crucial role in ensuring seamless communication for millions of users by securing contracts with diverse clients, including cities, municipalities, sports clubs, private individuals, and businesses. Your role will be to support the administrative side of the contracts negotiations and renewals, reviewing, drafting, and ensuring accuracy and consistency of contracts with the highest level of attention to detail.

Responsibilities:

1. Administrative Support: Provide administrative assistance such as managing emails, scheduling appointments, and organizing documents.

2. Calendar Management: Coordinate and manage schedules for team members, including arranging meetings and appointments.

3. Communication Management: Serve as the primary point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication channels.

4. Data Entry and Organization: Maintain accurate records and databases, ensuring information is up-to-date and easily accessible.

5. Document Preparation: Assist in drafting, editing, and formatting documents, presentations, and reports.

6. Travel Arrangements: Coordinate travel logistics, including booking flights, accommodations, and transportation arrangements for team members.

7. Task Coordination: Manage and prioritize tasks and deadlines, ensuring timely completion and follow-up on pending items.

8. Client Relationship Management: Build and maintain positive relationships with clients, addressing their needs and inquiries promptly in a professional manner.

9. Team Collaboration: Collaborate with team members to support various projects and initiatives, offering assistance and contributing ideas as needed.

10. Ad-Hoc Support: Assist with additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a fast-paced environment.

Note: If you are good at what you do, you will be given more challenging tasks to help raise your skill level.

Requirements:

• German Language Skills (B2 or higher)

• Previous experience as a virtual assistant, administrative assistant, or similar role is preferred.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).

• Excellent written and verbal communication skills, with the ability to interact professionally with clients and team members.

• Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.

• Proactive and self-motivated, able to work independently and take initiative in completing tasks.

• Reliable internet connection and access to necessary equipment for remote work.

• High level of confidentiality and discretion when handling sensitive information.

• A bachelor's degree or relevant certification is a plus.

Join our team and be part of a collaborative and innovative environment where your skills and expertise will make a real impact. We offer competitive compensation, professional development opportunities, and a supportive team culture. Apply now and take the next step in your recruiting career 

At The Global Talent Co., our mission is to bridge the gap between leading global tech companies and amazing global talent. We believe everyone deserves equal access to opportunities, regardless of the country they are born in.