Assistant to Head of Location

4 days ago

Bucharest, Bucureşti, Romania SCOR Full time €15,000 - €30,000 per year
Description

At our brand-new Shared Business Platform (SBP) in Bucharest, we offer a dynamic environment where career growth is actively supported through internal mobility, globally recognized certifications, and continuous professional development. We value work–life balance, offering flexible work arrangements, and wellbeing initiatives that help you thrive both personally and professionally.

Now, let's explore this exciting opportunity so that you can be part of our mission.

Reporting to the SPB Head of Location, you will enhance the effectiveness of your manager and the organizational entity by managing complex dossiers and overseeing logistics. Your role ensures optimal conditions in terms of timing, reliability, compliance, and administrative support across various business tasks and projects. 

Responsibilities

Under the authority of the SBP Head of Location, the main responsabilities are : 

Welcome internal and external contacts, offering guidance, assistance, and expert advice to meet their needs. 

Manage administrative tasks for the SBP Head of Location and the team, including planning, organizing meetings, and ensuring smooth travel logistics for team members and cross-functional projects. 

Efficiently handle phone calls and appointments by tracking, filtering, and prioritizing messages, while managing complex agendas. 

Manage correspondence, draft response letters and templates, and design visual aids for presentations as required. 

Facilitate the collection, circulation, and distribution of information from various Group departments and external sources, ensuring effective communication flow. 

Compile and organize essential files for SBP operations, maintain document filing, arrange team meetings, and produce meeting minutes. 

Assist in organizing and monitoring projects, while preparing, managing, and tracking budgets associated with the SBP. 

Coordinate travel arrangements and oversee expense reports for the SBP Location Head and Organizational Efficiency, along with their direct reports. 

Manage or support the local organisation of team events, social gatherings, and other such aspects of the location  

Co-ordinate with various service providers to enhance the well being of all the staff in the office and trouble shoot any local challenges 



Qualifications

Executive Support Experience: Extensive experience in supporting senior management and handling multi-team operations with high-level confidentiality and reliability. 

International Environment Proficiency: Adaptability to a fast-paced, international work setting with keen attention to cultural nuances and needs. 

Organized and Detail-Oriented: Strong organizational skills with a methodical approach and excellent written communication abilities. 

Team Collaboration and Communication: Proven ability to work autonomously and collaboratively within a team, utilizing communication skills to enhance service and foster positive exchanges. 

Discretion and Initiative: Recognized for efficiency, with proven responsiveness, initiative, and discretion, capable of managing priorities effectively. 

Operational Excellence: Precise and detail-focused, dedicated to high-quality service and maintaining a positive image with stakeholders. 

Language and Tool Proficiency: Fluent in English and proficient with office tools (Outlook, Word, Excel, PowerPoint) to facilitate efficient and effective operations.

Holder of Executive/ Manager Assistant degree or equivalent qualification


  • Head of Legal

    6 days ago

    Bucharest, Bucureşti, Romania Adrem Asset Management Full time

    Company DescriptionAdrem Asset Management focuses on maximizing power plant revenues through strategic partnerships. By trading imbalances, Adrem Asset Management enhances profitability for its clients. The company is dedicated to boosting returns rather than merely avoiding imbalances, ensuring efficient and effective operations.Role DescriptionThis is a...

  • Global Head of GSI Alliances

    6 days ago

    Bucharest, Bucureşti, Romania Canonical - Jobs Full time €120,000 - €180,000 per year

    Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud and silicon providers,...

  • Head of Appearance

    2 days ago

    Bucharest, Bucureşti, Romania JUJUR Full time 40,000 - 80,000 per year

    Position: Head of Appearance Location: Bucharest, RomaniaEmployment type: Full-timeDUTIES AND RESPONSIBILITIES:Oversee daily operations of the department to ensure all activities are carried out effectively and align with broader organizational goals.Monitor team performance and collaborate with leadership to address performance gaps through coaching,...

  • Head of Mergers and Acquisitions

    6 days ago

    Bucharest, Bucureşti, Romania Chaudhary Group Full time 120,000 - 240,000 per year

    Head of M&A – Europe RegionLocation: Europe (Flexible within EU region including Serbia, Ukraine, Moldova)Company: CG Corp GlobalIndustry: FMCG | Automotive | Diversified IndustriesReports To: Group Head – M&A / Global Strategy | Functional collaboration with Regional CEOs & Business HeadsRole OverviewThe Head of M&A – Europe will lead all aspects of...

  • Head of Trade Department

    4 days ago

    Bucharest, Bucureşti, Romania IBD Romania Full time 60,000 - 120,000 per year

    Head of Commercial Department / Head of Trade Department - Power & Gas Location: Bucharest, RomaniaReports to: Group Commercial Manager (Headquarters)Company: International Energy GroupProject: 1,700 MW Combined-Cycle Gas Turbine (CCGT) Power Plant. Once commissioned, it will be among the largest and most efficient CCGT power plants in Eastern Europe,...

  • Head of HR Bucharest

    4 days ago

    Bucharest, Bucureşti, Romania SCOR Full time €40,000 - €80,000 per year

    DescriptionAt our brand-new Shared Business Platform (SBP) in Bucharest, we offer a dynamic environment where career growth is actively supported through internal mobility, globally recognized certifications, and continuous professional development. We value work–life balance, offering flexible work arrangements, and wellbeing initiatives that help you...

  • Head of Product

    2 days ago

    Bucharest, Bucureşti, Romania Happy Mammoth Full time $80,000 - $120,000 per year

    Head of Product – Insights, Strategy & InnovationLocation:100% RemoteIndustry:Direct-to-Consumer | Supplements | Functional FoodsStage:Proven Market Leader | Innovation-Driven | Global ScaleWe're looking for a rare hybrid: a strategic, insights-drivenHead of Productwho understands the science of dietary supplementsandthe commercial, competitive, and...

  • Head of Product

    4 days ago

    Bucharest, Bucureşti, Romania Happy Koala LLC Full time €50,000 - €150,000 per year

    Head of Product – Insights, Strategy & Innovation Location: 100% RemoteIndustry: Direct-to-Consumer | Supplements | Functional FoodsStage: Proven Market Leader | Innovation-Driven | Global ScaleWe're looking for a rare hybrid: a strategic, insights-driven Head of Product who understands the science of dietary supplements and the commercial, competitive,...

  • Head of Finance Greece

    6 days ago

    Bucharest, Bucureşti, Romania Johnson & Johnson Full time €120,000 - €180,000 per year

    At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to...

  • Head of Sales

    6 days ago

    Bucharest, Bucureşti, Romania AutoWallis Full time 60,000 - 120,000 per year

    Would you like to participate in the development and operation of the leading mobility service provider in Central and Eastern Europe?AW Distributionis the largest member of the AutoWallis group, listed in the premium category of the stock exchange, with the largest sales revenue, which handles the wholesale of KGM, Alpine, BYD, Dacia, Farizon, Isuzu,...