Executive Assistant

3 days ago

Bucharest, Romania Sagan Recruitment Full time

Job Title: Executive Assistant
Location: Remote (MST Time Zone)
Salary Range: up to 2500 USD

Work Schedule: Monday - Friday, 7:30 AM to 4:00 PM (MST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a US-based leadership team in need of operational and administrative support. The team values proactive, tech-savvy individuals who thrive in fast-paced, remote-first environments and can support core internal operations across scheduling, reporting, and communication.

Position Overview:

We are looking for a highly organized Executive Assistant to provide administrative support to senior leadership. This role will focus on calendar management, meeting coordination, internal reporting, and project follow-ups. The ideal candidate will be detail-oriented, responsive, and capable of anticipating needs in a dynamic environment.

Key Responsibilities:

  • Manage executive calendars and schedule meetings.
  • Coordinate travel and logistics as needed.
  • Track deadlines, follow-ups, and deliverables for internal projects.
  • Draft meeting notes and prepare internal reports and presentations.
  • Serve as a liaison between departments to ensure smooth operations.
  • Support basic document management and administrative tasks.


Qualifications:

  • 2+ years of experience in an administrative or executive support role.
  • Comfortable with calendar tools and scheduling across time zones.
  • Strong organizational and communication skills.
  • Proficient with basic computer tools; Excel familiarity is a plus.
  • Must be fluent in English, with the ability to communicate clearly and professionally.


Nice-to-Haves:

  • Experience supporting C-suite or senior leadership.
  • Familiarity with operations, logistics, or project coordination.
  • Strong writing or editing skills.
  • Experience with Salesforce.
  • Ability to anticipate team needs and act proactively.
  • Experience in a remote-first, fast-paced work environment.


Resume Submission Guidelines:

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

Important: For timely processing, both your resume and introductory video must be submitted in English.

  • Assistant Property Manager

    2 weeks ago

    Bucharest, Romania Sagan Recruitment Full time

    Job Title: Assistant Property Manager Location: Remote (EST Time Zone) Salary Range: up to 3000 USD Work Schedule: Monday - Friday, 9:00 AM to 5:00 PM (EST) or 10:00 AM to 6:00 PM (EST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the...

  • Financial Operations Assistant

    2 weeks ago

    Bucharest, Romania Sagan Recruitment Full time

    Job Title: Financial Operations Assistant Location: Remote (EST Time Zone) Salary Range: up to 2200 USD Work Schedule: Monday - Friday, 8:30 AM to 5:00 PM (EST) NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international...

  • Remote Support Specialist

    3 days ago

    Bucharest, Bucureşti, Romania beBeeSupport Full time

    Job Title: Executive AssistantWe are seeking an organized and detail-oriented Executive Assistant to provide administrative support to our senior leadership team. The ideal candidate will have experience in calendar management, meeting coordination, and project follow-ups.About the Role:As an Executive Assistant, you will be responsible for managing...

  • Administrative Research Associate

    3 days ago

    Bucharest, Romania beBeeResearch Full time

    Job OpportunityResearch Assistant PositionWe are seeking a highly skilled Research Assistant to join our team. In this role, you will provide administrative and technical support to ensure the smooth execution of projects.Assist project teams in ensuring timely completion of tasks.Support audit readiness by adhering to established standards and...

  • VMware Environment Optimizer

    2 weeks ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    VMware ConsultantRole OverviewWe are seeking an experienced VMware expert to support a consolidation and optimization project for the virtual infrastructure. The selected professional will assist in analyzing the current environment, contributing to the preparation of documentation, and executing the plan to reduce complexity and operating costs.Key...

  • VMware Consultant

    2 weeks ago

    Bucharest, Romania Shape Your Future with Us Full time

    VMware Landscape Reduction Consultant Location: Remote / EU-based Start Date: Q2 2025 Contract Type: Freelance / Full-time Languages: English (Fluent) Role Overview We are seeking an experienced VMware Landscape Reduction Consultant to support an RFP process focused on consolidating and optimizing the VMware environment. The selected expert will assist in...

  • Director of Construction

    2 weeks ago

    Bucharest, Bucureşti, Romania Total Resourcing Ltd Full time

    Total Resourcing Ltd is seeking a highly skilled and experienced Director of Construction to lead the dynamic construction team. In this senior leadership role, you will be responsible for overseeing and managing all construction projects from inception to completion, ensuring they are delivered on time, within budget, and to the highest quality standards....

  • Bookkeeper - PLAPBGTD012

    2 weeks ago

    Bucharest, Romania Sagan Recruitment Full time

    Job Title: Bookkeeper Location: Remote (Ability to work within specified time zones as needed) Work Schedule: Flexible, Monday to Friday (dependent on employer needs) Company Overview Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between...

  • AP & AR Specialist - Remote Opportunities

    2 weeks ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    We're seeking an experienced AP and AR Analyst to manage our end-to-end Accounts Payable process, supporting light Accounts Receivable duties in a dynamic, cross-functional remote team.Key ResponsibilitiesManage the full-cycle Accounts Payable process, including invoice intake, approval routing, and payment execution.Maintain accurate vendor records and...

  • Operations Analyst

    1 week ago

    Bucharest, Bucureşti, Romania beBee Careers Full time

    Global Operations SpecialistWe are seeking a highly skilled Global Operations Specialist to provide comprehensive operational and analytical support for our activities in emerging markets. The ideal candidate will play a pivotal role in supporting our team by delivering in-depth analytical insights, actively contributing to the formulation of country...