Bookkeeper

About Mindspace

Founded in 2014, Mindspace is a leading flexible workspace provider with an expanding footprint in Europe, Israel and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces and daily offices provide the ideal solution for enterprise companies, startups, small businesses and entrepreneurs adapting to today's fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more. 

Why you'll love working at Mindspace? 

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You'll work with some of the best people in the industry, who love what they do. You'll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you'll be presented with long term career opportunities, globally. 

Who is the ideal Mindspacer?

You're a team player. You take pride in what you do and have a mindset of "I'm all in" when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to 'read the room' and understand the professional environment you're in. 

About the position

This full-time position can be based in Warsaw or Bucharest, depending on the candidate's location and reports to the Senior Controller. It is responsible for supporting the Polish and Romanian markets, as well as other international markets as needed. The role entails monitoring payments, credit card purchases, bank transactions, and other financial delights. The ideal candidate has relevant experience in the field and is extremely motivated to go above and beyond to balance the books to perfection.

Responsibilities

• Process and verify invoices from local and international vendors.
• Prepare and execute timely payment runs for various international entities across multiple currencies and payment methods.
• Perform bank and corporate credit card reconciliations.
• Perform month-end accrual processes and cut-off procedures.
• Manage fixed asset accounting, including recording acquisitions, disposals, and depreciation.
• Handle vendor onboarding, inquiries, and payment disputes.
• Reconcile vendor statements, proactively resolve discrepancies, and prepare vendor aging reports and analysis.
• Maintain accurate AP records and comprehensive documentation, ensuring compliance with audit requirements and internal controls.
• Handle day-to-day financial administration and provide ongoing assistance to other departments.
• Collaborate closely with local and international teams to resolve payment issues and ensure smooth financial operations.

Requirement

• Proven competency in independent bookkeeping and accounts payable processes.
• 2+ years of experience working in shared service or multi-country finance environments with high-volume AP processing experience.
• Experience working with SAP B1 - preferred.
• Strong understanding of accounting principles, including accruals, prepaids, fixed asset accounting, and multi-currency accounting.
• Strong Excel/Google Sheets skills including pivot tables, VLOOKUP, SUMIF/S for reconciliation and reporting tasks.
• Ability to work both independently and collaboratively in a fast-paced and dynamic environment with exceptional attention to detail and accuracy.
• Experience with AP automation platforms - preferred.
• Team player with a proactive approach.
• Polish and/or Romanian – preferred.
• Fluent English (written and verbal).

Please submit your application in English