Business Operation Specialist

6 days ago

Bucharest, Bucureşti, Romania Johnson & Johnson Innovative Medicine Full time €20,000 - €40,000 per year

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at

Job Function:

Marketing

Job Sub Function:

Events

Job Category:

Professional

All Job Posting Locations:

Bucureşti, Romania

Job Description:

General information regarding the job:

The role involves a wide range of administrative and marketing support for managers in the commercial department and/or department staff. The role involves monitoring and managing the activities in the promo events area as well as performing follow-up to relevant issues and informing the manager/staff on the status.

This job does not include incentives based on sales.

Job tasks and responsibilities:

  • Plan, organize and coordinate promo events such as Sales meeting, cycle meeting, Teambuilding, Bootcamps.

  • Check documentation in IConnect, upload files, process invoices for payment, check payment, close events.

  • It acts as a minute Keeper in the CV and sends the minute to the participants and their managers.

  • Keeps accurate records in various systems (HPR, iConnect, Lynx), processes invoices, checks payments, Invoices, follow-up, attach proof of payment in iConnect.

  • Create and check the contracts for speakers for GGP and Promo Conferences, send them for signature by e-mail to medical representatives, follow-up to sign them and send the billing data.

  • Draw up contracts for 3rd party events, such as a promotional stand, send them to the owners for signing, follow-up for signing and then send the billing data.

  • Process invoices in HPR, check payments and attach proof of payment in iConnect

  • Provides support for contract database management

  • Check the speakers/suppliers documentation before events are opened/closed in iConnect

  • Create and send surveys for internal events and 3rd party to team members, gather the results and present them to managers.

  • Supports event owners in iConnect to close events.

  • Active collaboration with brand managers for marketing projects, internal newsletters

  • Collaboration with Digital Manager for multi-area digital marketing projects.

Main interactions:

  • Internal: Dept. Comercial, HCC, Legal, Dept. Medical, Dept. Digital, Business support, Finance extern, Dept Patient Centricity

  • External: Agency's

Interactions with people within the company in order to fulfill day-to-day tasks, which include organizing events, payments (end-to-end process) & accruals, ensuring compliance with HCC rules and policies

Interactions with external people – agencies & commercial collaborators (service providers) for organizing events, providing payment information

Other responsibilities

  • External: Agency's

 Basic competencies:

Office package, SAP,

English – advanced (native)

Flexibility, adaptability, proactive person, creativity, works well under pressure, attention to detail, Planning and organizing abilities

Job specific requirements

Technical & IT competencies

Strategy & organizing competencies

Good communicator

Required Skills:

Preferred Skills:

Agility Jumps, Brand Positioning Strategy, Brand Recognition, Business Behavior, Business Planning, Coaching, Communication, Customer Analytics, Customer Intelligence, Data Analysis, Data Reporting, Event Management, Execution Focus, Financial Analysis, Innovation, Office Administration, Organizing, Problem Solving, Project Schedule

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