Private Personal Assistant to the Founder and Chairman

1 week ago

Bucharest, Bucureşti, Romania APO Group Full time €45,000 - €55,000 per year

Mission of the Role:

To provide seamless, proactive, and highly discreet support to the Principal and his family, enabling them to maximize their efficiency, focus on their priorities, and maintain an optimal work-life balance. The ideal PPA will act as a strategic partner, gatekeeper, and problem-solver, managing private affairs with impeccable organization and utmost confidentiality.

Key Responsibilities:

1. Executive & Administrative Support:

  • Manage complex and dynamic calendars, including scheduling, rescheduling, and prioritizing appointments across multiple time zones.
  • Coordinate extensive domestic and international travel itineraries, including flights, ground transportation, accommodations, and visa processing.
  • Handle confidential correspondence and information with integrity.

2. Personal & Lifestyle Management:

  • Manage all aspects of personal and family scheduling, including social engagements, medical appointments, and family activities.
  • Oversight and management of household staff (e.g., housekeepers, chefs, drivers) and vendors.
  • Coordinate personal projects.
  • Plan and execute private events, from intimate dinners to large-scale gatherings.

3. Financial & Project Coordination:

  • Assist with personal budgeting, expense tracking, and reconciliation of accounts.
  • Manage invoices, bill payments, and financial record-keeping with a high degree of accuracy.
  • Liaise with financial advisors, accountants, lawyers, and other professional consultants on behalf of the Principal.
  • Lead or support personal special projects from conception to completion.

4. Ideal Candidate Profile:

  • Experience: 5+ years of experience as a Personal Assistant, Executive Assistant, or similar role supporting high-net-worth individuals or C-level executives.
  • Discretion & Trustworthiness: Unquestionable integrity and a proven ability to handle sensitive information with the utmost confidentiality. A signed NDA will be required.
  • Proactive Problem-Solver: Anticipates needs before they arise and takes initiative to resolve issues swiftly and efficiently. Possesses a "can-do" attitude and grace under pressure.
  • Exceptional Communicator: Exemplary verbal and written communication skills, with the ability to interact professionally with a wide range of individuals, from family members to high-profile contacts.
  • Tech-Savvy: High proficiency with productivity suites (Microsoft Office), communication tools (Teams, Zoom), and comfort with learning new software and smart home systems.
  • Organizational Mastery: Superior time-management and organizational skills with an impeccable attention to detail. Ability to juggle multiple tasks and priorities seamlessly.
  • Flexibility: Willingness to work outside standard business hours and be available via phone for urgent matters. Ability to travel as needed.

The job is fully remote.

5. Compensation & Benefits:

  • 2500€ per month

Company Description

Founded in 2007, APO Group is a leading pan-African communications consultancy and press release distribution service. We specialize in elevating the reputation of organizations across Africa, leveraging our deep-rooted African expertise and global perspective. Awarded for excellence and innovation, our clientele includes global giants such as Canon, Nestlé, TikTok, Emirates, the UNDP, the WHO, and Coca-Cola. With teams in numerous African countries, we offer unmatched insights and reach across the continent, focusing on reshaping narratives about Africa and bringing inspiring African stories to a global audience.

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