Senior Accounts Payable Administrator

2 weeks ago

Iasi, Iaşi, Romania SCC Services Romania Full time 25,000 - 40,000 per year

A
Senior Accounts Payable Administrator
is an experienced individual in the field of accounts payables is required to ensure the accurate and timely processing of financial transactions related to a company's payable accounts from multiple areas of the business, regular analysis and reconciliations, handling various supplier requests in a professional and ethical manner.

This includes responsibilities such as
reviewing and processing invoices
,
reconciling statements
,
addressing payment discrepancies
, and
collaborating with internal departments and external suppliers
. The overarching goal is to maintain efficient and organized accounts payable processes, facilitating the timely payment of obligations while adhering to established financial policies and procedures.


Responsibilities
:

  • Timely Payments
    : Ensure payments to SCC suppliers are made within agreed terms. Measure success by minimizing the number of accounts placed on hold.
  • Debit Balance Resolution
    : Investigate and resolve debit balances by the end of each month.
  • Statement Reconciliation
    : Complete selected statement reconciliations by the end of the first week each month.
  • Support system
    and process improvements within the AP function to increase efficiency and accuracy
  • Query Submission
    : Compile and submit query lists to the Team Leader for review.
  • Basware Queries
    : Ensure invoices are processed in a timely manner as well as queries.
  • Internal Collaboration
    : Liaise with SCC departments for invoice/credit note authorization.
  • Supplier Communication
    : Communicate with suppliers to obtain copy invoices/credit notes for timely payment support.
  • Task Management
    : Raise queries on Task Manager; ensure all tasks are cleared weekly. Escalate complex queries to the Team Leader as necessary.
  • Centralized Communication
    : Ensure suppliers use the central email address for submitting invoices. Also push for suppliers to sign up to Basware.
  • Month-End Payments & Supplier Appraisal
    : Ensure Payment proposals are provided to line manager, so they are paid on time.
  • Assist with internal and external audits
    , providing requested documentation and analysis.


Requirements
:

  • Experience of 2-3 years on similar positions
    . Experience in working with Basware and Dynamics 365 is an advantage.
  • General knowledge about accounting principles
  • Good written and verbal communication
    skills in English
    , with the capacity to collaborate internally with team members and externally with suppliers to facilitate smooth payment processes.
  • Must have an assertive, confident, positive and a professional manner.
  • Proven track record of managing multiple tasks efficiently, meeting deadlines, and prioritizing workload effectively in a dynamic environment.
  • Ability to work collaboratively within a team, liaising with various departments and escalating complex issues to superiors when necessary;
  • Demonstrated flexibility in adapting to changing priorities and a willingness to embrace new technologies or processes in the accounts payable function;
  • Strong analytical skills with a proactive approach to identifying and resolving issues.

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