German fluent speaker backoffice specialist

12 hours ago

Brasov, Braşov, Romania VALEBIS GROUP Full time 15,000 - 30,000 per year

· Start: October 2025

· Location: Brasov, Romania

· Duration: unlimited

· Utilisation: 100%

· Language: German and English

We are seeking a detail-oriented and proactive Back-Office Specialist to support the company's daily operations and ensure smooth internal processes. This role focuses on administrative, financial, and operational tasks that enable front-office teams to deliver exceptional service to clients.

The ideal candidate is a hands-on problem solver with experience in project management, departments coordination and process implementation. You will play a key role in ensuring business continuity, improving processes, supporting HR recruiting and IT related initiatives that enhance overall business performance.

Tasks - Key responsibilities

  • Identify inefficiencies in back-office operations and develop process improvements.
  • Document and standardize workflows to streamline internal operations.
  • Assist in the implementation of new tools and technologies to enhance business efficiency.
  • Manage and maintain internal records, databases, and documentation with high accuracy.
  • Process and reconcile invoices, purchase orders, and expense reports.
  • Support HR and finance teams with data entry, reporting, and compliance tasks.
  • Coordinate with departments to streamline workflows and resolve administrative issues.
  • Prepare regular reports for management on operational performance.
  • Maintain confidentiality of sensitive company and client information.

Administrative & operational support

  • Maintain and update consultant profiles - Enhance internal Zoho data base with candidates profiles.
  • Manage marketing activities, including creating and posting content on LinkedIn.
  • Collect, organize, and manage invoices in Teams for streamlined financial tracking.
  • Order and manage hardware, including tracking stock levels and placing new orders.
  • Assist in the recruitment process, scheduling interviews, and coordinating hiring workflows.

General activities

  • Develop, implement, and improve project management methodologies, project documentation and status reports, templates, and reporting tools.
  • Drive continuous improvement in operational efficiency across back-office processes.
  • Conduct regular follow-ups with the teams
  • Assist team members performing their travel reimbursements
  • Provide administrative support for project meetings, scheduling and preparing reports / presentations

Qualifications

  • fluency in
    German
    and
    English
  • Bachelor's degree in Business Administration, Information Technology, or related field.
  • Excellent organizational and analytical skills, with strong attention to detail.
  • Understanding of IT business and back-office process implementation.
  • Strong problem-solving skills, exceptional communication and stakeholder management skills and ability to work independently
  • Strong organizational and communication skills
  • Proficiency in MS Office or similar business software; familiarity with ERP/CRM systems is a plus.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment.

What we offer

  • A dynamic and flexible work environment in a fast growing company.
  • Opportunities to drive change and take ownership of process improvements.
  • Exposure to diverse IT projects and international business.
  • Career growth opportunities in project management and IT business operations.
  • Competitive salary and benefits package.

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