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Office Manager

2 weeks ago

Iasi, Iaşi, Romania Silicon Service Full time

Office Manager – Keep the Engine Running

We're looking for a proactive, highly organized Office Manager
to join us and take full ownership of our office operations while also supporting the management.

This role goes beyond classic administration. You'll be the person who ensures everything runs smoothly — from calendars and meetings to office operations, communication, and daily execution.

What you'll be responsible for:

Acting as a key support for management: calendar management, scheduling meetings, and follow-ups

Managing and coordinating business travels (flights, accommodation, agendas, logistics)

Preparing presentations, reports, and other management documents

Acting as a gatekeeper, screening calls, emails, and requests for management

Overseeing day-to-day office administration and operations, ensuring everything runs smoothly

Supporting internal communication and social media activities

Ensuring internal processes are respected and deadlines are met

Being a problem-solver and point of contact for anything "office-related"

Identifying and solving operational issues proactively

Ensuring the office environment is organized, efficient, and functional

What we're looking for:

Minimum 3-5 years of experience in a similar role within a mid-size company

Proven experience in office management, calendar management, and meeting coordination

Assertive, reliable, and detail-oriented mindset

Fast decision-maker, independent thinker, and natural multitasker

Energetic, detail-oriented, and absolutely reliable

Comfortable taking ownership and working in a dynamic, fast-paced environment

Someone who can be a gatekeeper and a problem-solver, often at the same time

Comfortable with non-traditional hours (including some weekends), if needed

Fluent English (spoken and written – daily work is fully in English)

Requirements:

Bachelor's degree (Business Administration, Economics, Law, or similar)

Full-time role, flexible schedule, 100% on-site – daily presence in the office is essential

Availability for a full-time schedule and a dynamic working pace

Strong experience in managing calendars, priorities, and deadlines

Basic experience or interest in social media is a plus

What we offer:

A dynamic, young, and international work environment

Exposure to global projects and leadership

Stability, structure, and excellent conditions for the right candidate

A role with real responsibility and long-term growth potential

Interested? Send us a
short, focused CV
. We value clarity, ownership, and results.