HR Specialist

Company description About Publicis Groupe Publicis Groupe is one of the largest advertising agency holding companies in the world and a global leader in marketing communications and digital transformation. Driven by data, cutting-edge technology, and creativity, our solutions enable brands to provide customers with tailored experiences on a large scale. We utilize the Power of One operating model to integrate and develop competencies that create increasing business value for current and future clients. We are present in more than 100 countries and employ over 90,000 professionals. In Poland, Publicis Groupe includes world-renowned agencies such as Saatchi & Saatchi, Leo Burnett, Zenith, Starcom, and LiquidThread, among others. About Publicis ReSources Publicis ReSources is the backbone of Publicis Groupe, the world's most valuable agency group. We are the only full-service end-to-end shared service organization in the industry, enabling Groupe agencies to innovate and transform for their clients. Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis ReSources has grown to 5,000 employees in over 66 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury, and risk management. Overview The main requirement of the role is to deliver high quality HR/Payroll admin services to our internal Agency partners. The role is responsible for the management and processing of up to 4 payrolls in varying sizes (circa 1500 employees). There is regular interaction with Publicis Re:Sources and our agencies to ensure the delivery of Payroll and HR documents. Location: Bucharest, Romania - hybrid role Responsibilities Payroll Admin Manage the process between the payroll provider and the agencies. Ensure all payrolls are approved before BACS payments are released. Support year-end information and manage auditors' requests (internal and external). Maintain complete, accurate and up-to-date information for permanent and temporary employees in HR and payroll systems. Update payroll data in the payroll system and ensure HRIS and payroll system data match. Provide monthly payroll preparation timetable to agency; send payroll report and salary payment details to treasury. Prepare payroll returns and statements of benefits as required by local laws. Prepare payments to pension funds and other relevant authorities. Check and reconcile all payroll-related journal entries from the payroll provider. Provide SSC with details of employee benefits and maintain benefits data. Obtain approval from agency before processing employee benefits. HR Administration Maintain and update permanent data for all employees. Check approvals for salary changes, increases and hiring in HRIS. Prepare employee contracts, certificates of employment, personnel files and certificates. Prepare documents for foreign employees and liaise with authorities for work permits. Additional Tasks Communication with the agencies: improve the quality of communication of timetables, alerts on upcoming payroll events such as yearend. Individual mails to agencies to develop relationships have been implemented Roll out any automation and improvements to templates, forms, working instructions as necessary. All improvements to be applied to all agencies consistently. Qualifications Bachelor's degree in HR, Finance, Accounting or related field; HR/payroll certifications are an advantage. Fluent in English Experience in Share Service Centre preferable Experience with Human Resources Information & Payroll Systems. Good knowledge of local labour and payroll legislation

Candidate Requirements:

Bachelor's degree in HR, Finance, Accounting or related field; HR/payroll certifications are an advantage. Fluent in English Experience in Share Service Centre preferable Experience with Human Resources Information & Payroll Systems. Good knowledge of local labour and payroll legislation