Personal Assistant to Director

Adecco Permanent Placement is recruiting a Personal Assistant to Director for a Dutch company specialized in holiday accommodations across Europe.

What we offer:

· Competitive salary

· Generous vacation of 26 days per year

· Meal vouchers

· Gift vouchers

· Private life and medical insurance

· Employee development program and cross-training

· Flexible schedule to accommodate work-life balance

· Employee discounts for bookings at our company

· Team bonding events and retreats

· Office massage

· Coffee/tea corner

· Company car

· Accommodation can be provided, if required

Responsibilities

· Serves as the contact person for maintenance, correspondence, purchasing, supplies and equipment management, as well as invoices and errands, both professional and personal

· Collaborates with all departments of the company

· Organizes and schedules meetings and appointments, both professional and personal (from investor meetings to medical appointments).

· Manages contract and price negotiations with office vendors, service providers, and office tenants Provides general assistance to visitors

· Develops and implements new administrative systems such as records management

· Records office and personal expenses

· Organizes travel, both professional and personal.

· Organizes office arrangements and maintains stocks of stationery and equipment

· Keeps track of the condition of the office and organizes necessary repairs.

· Organizes and chairs staff meetings

· Types agendas and takes minutes

· Delegates tasks to staff and manages workload and deliverables

· Implements and promotes equality and diversity policy

· Writes reports for senior management and makes presentations

· Arranges regular tests of electrical equipment and safety devices

· Uses a range of office software including email, spreadsheets and databases.

· Attends conferences and training

· Responsible for compliance and understanding of industry standards and regulations.

· Knows and adheres to and complies with current organizational standards of conduct

· Maintains corporate integrity procedures for ethical practices

· Complies with all corporate, facility and departmental policies and procedures

· Complies with all organizational and departmental policies and procedures regarding life and safety

· Promotes a teamwork environment within the organization through effective communication skills

· Communicates effectively both verbally and in writing with organizational officials, guests, vendors

· Achieves financial goals by preparing an annual budget of office costs; scheduling expenses; analyzing variances; initiating corrective actions;

· Participates in business travel whenever necessary, both domestic and abroad, even in short-notice emergencies

· Demonstrates an advanced set of soft skills, including loyalty and dependability, in the performance of his/her responsibilities.

· Respects the confidentiality of information and ensures that all data is treated with discretion and professionalism

· Organizes all aspects of professional life (meeting notes, calendar, reports, etc.) as well as personal life (travel bags, wardrobe, medical visits, meal arrangements, etc.)

· Demonstrates professional conduct, attention to detail, positive attitude and problem-solving skills

· Demonstrates a flexible attitude, and adapts to changing priorities and schedules.

Candidate Profile

· Proven experience in the field of office, administrative or assistant management, between 3 to 5 years minimum

· Experience in a similar position abroad is considered an advantage.

· Proficiency in MS Office (MS Excel and MS Outlook, in particular) Power BI would be an advantage

· Hands on experience with office machines

· Excellent verbal and written communication skills in English, Hungarian and/or Dutch are considered a plus.

· Valid driver's license and a clean driving record, foreign driving experience is considered an advantage.

· Availability and willingness to travel frequently for business.

· Exceptional organizational and time management skills.

· Flexibility to adapt to changing priorities and schedules.

· Professional demeanor, attention to detail, positive attitude and resourceful problem-solving skills.