Expense Accountant

Our client, a global leader within the reinsurance field, is hiring an
Expense Accountant
for the brand-new Shared Business Platform (SBP) in Bucharest

We offer a dynamic environment where career growth is actively supported through internal mobility, globally recognized certifications, and continuous professional development.

Working within Expense Accounting Team, the
Expense Accountant will manage Accounts Payable/Receivable, ensuring accurate and timely processing of invoices, reconciling discrepancies, and maintaining close relationships with internal customers (purchasers, GCCB, local CFOs and financial teams) and external providers. Seniority: intermediate.

This role requires a keen eye for detail, proficiency in financial software systems, and adherence to company policies and regulatory requirements.

Responsibilities

• Ensure the process of invoices management is consistent and efficient from reception to payment.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Assist in quarter-end and year-end closing activities, including accruals and reconciliations.
• Contribute to process improvement initiatives aimed at optimizing efficiency and effectiveness within the accounts payable function.

• Generate reports and provide analysis as needed to support management decision-making and financial reporting requirements.

• Accounts Payable

• Ensure the process of invoices management, external as well as internal, is consistent and efficient from reception to payment (incl. check address, VAT and IBAN)
• Checking and processing of electronic invoices from supplier invoices via Ariba-SAP MM/SAP Cockpit (ReadSoft), with integrated digital approval workflow, including support for internal users
• Ensure a proper process of vendor creation
• Manage payment proposal and provide input for liquidity planning
• Ensure the reconciliation of inter-companies according to the closing calendar
• Justify and clear P2P and bank suspense items
• Answer Vendor & requestors reminders
• Preparation of analyses/commentaries for balance sheet and P&L accounts
• Check the open items of all accounts payable incl. analysis of old positions

• Follow the closing operations (Accruals, Deferred charges, etc.)

• Accounts Receivable

• Ensure the process of customer invoices management accurately, efficiently and on time.
• Act as the point of contact and ensure coordination between the various Hub departments requesting invoices.
• Ensure the "Mirroring" of Intra-Group customers invoices with direct bookings of intercompany invoices in Accounts Receivable and Accounts Payable, using correct VAT codes and reclassification to avoid any intercompany discrepancies.
• Control internal and external automatic recharges (PAPM) with the various actors (Group Cost Controlling & Budget, Tax department and SAP Support).
• Take all necessary steps to clear daily the accounts receivable and cash suspense accounts for incoming payments.
• Act as an interface between the Group's foreign entities and the reporting department concerning the re-invoicing of intragroup recharges (follow up complaints, respond to requests for information).
• Organize recovery actions: carry out a quarterly review of unpaid invoices and make any necessary reminders.
• Track Allowances for Doubtful Accounts

• Follow up on outstandings and comment the customer balances "aged balance" quarterly.

• Accounting Fixed Assets

• Manage creation of assets and amortization periods
• Ensure that depreciation is properly accounted for

• Monitor the inventories (assets output)

• Documentation for internal and external auditors

• Provide external auditors with all necessary information regarding all accounts and business transactions

• Quality of service provision

• Support and work closely with other accounting heads and actively participate in communities, working in an open and collaborative manner with all Accountants and other stakeholders.
• Build strong expertise and working relationships with internal and external stakeholders to ensure quality of services delivered.
• Reinforce a client focused mindset as more services are being pooled to maximize the satisfaction of internal clients.

Qualifications

• 3-years' experience in accounting and / or accounting background.
• Flexible and open to change.
• Experience in working in a multi-cultural environment with teams from various locations.
• Customer and services oriented, problems solving, pragmatic, and constructive.
• Proactive communicator (oral and written) with highly effective influencing, negotiating, and motivational skills.
• Unquestionable integrity.
• Good Excel skills are also required.

Benefits

• Permanent contract (CIM).
• Monthly salary.
• Meal vouchers (50 RON/working day).
• Hybrid model (09:00-18:00, Monday to Friday, 3 days from the office and 2 days WFH).
• Paid leave: 25 days/year.
• 5 additional paid days off (could be taken at any date by the employees).
• Training courses.
• Christmas and Easter allowance.
• Private medical insurance.
• Life insurance.