Facilities Assistant – Târgu Mureș

2 weeks ago

Târgu Mureş, Mureş, Romania WebBeds Full time 18,000 - 25,000 per year

27 August, 2025

  • HR

  • Târgu Mureș, Romania

  • Full time

  • Hybrid
What you will do on your journey with WebBeds.

As a Facilities Assistant, you will support the smooth and professional running of office facilities by ensuring infrastructure is well-maintained, coordinating functions effectively, and managing resources in line with budgets, company policies, and relevant regulatory requirements

In this role you will:

You will facilitate the efficient and professional operation of office facilities by maintaining all infrastructure to a high standard, managing functions accurately, adhering to budgets, company policies and all applicable governmental and regulatory requirements.

Key Responsibilities.
  • Maintain office space to a high standard, ensuring cleanliness, safety, and compliance with Health & Safety and Fire Safety regulations
  • Greet visitors professionally, manage deliveries, couriers, post, and provide refreshments/catering for meetings.
  • Oversee office supplies, consumables, and equipment, ensuring cost-effective purchasing and adequate stock levels.
  • Manage vendor, landlord, and service provider relationships, including contracts, negotiations, invoices, and payments.
  • Schedule and oversee routine maintenance, cleaning services, repairs, and insurance renewals.
  • Ensure facilities-related financial management, including budgeting, expense submissions, and invoice approvals.
  • Support IT and infrastructure needs for office moves, new employees, and workspace setup.
  • Coordinate staff medical checks, travel arrangements, and expense processes.
  • Implement and update facilities policies and procedures to improve efficiency, and collaborate with management on maintaining a productive work environment.
The skills we would love to see in your suitcase.
  • Strong organisational, planning and multitasking skills and are able to prioritise and meet deadlines under pressure
  • Professional, practical and hands-on approach with excellent attention to detail
  • Proactive, results-driven and adaptable with a positive "can-do" attitude
  • Confident communicator able to engage effectively at all levels
  • Flexible, adaptable, resilient and able to work in a changing environment
  • Skilled in anticipating and solving problems with strong analytical and decision-making abilities
  • Proficient in Microsoft Office
  • Highly driven to succeed, ability to multitask & take a pro active approach to your work
  • Experienced in handling confidential information with integrity
  • Knowledgeable in workplace Health & Safety practices

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