Front Office Assistant

1 month ago

București, Romania SPEEDWELL SRL Full time

Join an enthusiastic team of professionals covering the entire spectrum of the real estate development process.

We are looking for team players displaying similar values to the ones of Speedwell: sustainable, smart, trustworthy, open, passionate, and committed.

We are currently recruiting a Front Desk Assistant that is going to be responsible for greeting, welcoming and directing the visitors, will provide assistance in coordinating office activities and manage reception duties.
Also, the Front Desk Assistant will help with replacing the Office Manager when on holiday or needed.

Responsibilities
Main Job Daily Tasks:


Greet, welcome, and direct guests and visitors appropriately.
Document formatting and editing, scanning and printing.
Provide assistance in coordinating office activities and events.
Answer company’s phone and email communications.
Parking administration platform
Manage reception duties and document management, including distribution and handling of correspondence.
Making sure all activities are carried out with confidentiality.
Other responsibilities given by the company’s management that may be related to the activity of the job.


When the Office Manager is on holiday:


Calendar management and meeting room administration.
Keep in touch with suppliers and order necessary supplies for the office.
Centralise and maintain records of supplier invoices, create expense reports, send invoices to the accountancy department via internal procedures.
Car fleet management
Property Management ticketing
Obtaining documents from public administrations
Travel arrangements
Other daily administrative tasks that may come up.


Skill and Qualifications


Freshly graduate or student;
Computer operating knowledge: Microsoft Office Pack.
Special attention to details.
Excellent written and verbal communication skills.
Moral integrity, responsibility, diplomacy and confidentiality.
Good knowledge of English


Nice to have:


Basic administrative experience, but not mandatory
Ability to multi-task, organize, and prioritize work.
Able to work individually as well as in a team.
Distributive attention.
Stress and time management skills.
Office attire would be preferred.


What we offer


Competitive remuneration corresponding to qualifications and experience
Flexible work arrangements
Opportunity to grow in a dynamic real estate company
Mobile phone, laptop,
Private medical subscription
Great team and colleagues
Long term service related benefits


About Speedwell
Speedwell is a vertically integrated, real estate developer and investor that benefits from a highly experienced team, substantial capital base and development pipeline. The company operates in the residential, office and logistic markets and is present in various cities of Romania.

By joining Speedwell, you will have the opportunity to develop new, solid, professional experience in a fast-paced environment, within a large and dynamic team which includes architects and design specialists, project and construction managers, asset and property managers, leasing and sales professionals.

Become part of our team to learn what developing with passion means, be it about a project or you, as an individual.

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