Finance Assistant

1 month ago

București, Romania International Justice Misson Full time

Job Description:
The Finance Assistant Romania position is responsible to support and assist the Finance & Accouting Manager to manage Romania office’s finances as per IJM policies & local legal/statutory compliance. The  Finance Assistant responsibility includes reviewing finance forms, ensure prompt payment to vendors, entering transactions into IJM reporting software on real time basis, maintaining the finance record and carry out any other additional tasks and projects assigned by the supervisor.
 
Key Result Areas:
The success of this role is measured by the following KRAs:

Effective allocation of costs to different grants/cost centers.
Ensure the supportive documents and files are ready for statutory external audit and other forms of audit by IJM and partners.
Ensure adherence to Internal Controls and IJM’s internal policy and procedures in all aspects of the financial management for the field office.
IJM complies with all financial and statutory requirements of Romania.

 
 
Roles and Responsibilities:
 

General Accounting and Statutory compliance


Ensure correct serially numbers all PRF and Expense reports
Guiding and solving queries of vendors and staff. Assisting staff with form completion for Expense reports
Review and correcting of finance forms (Expense Reports and Cash Advance)
Preparation of cash and bank journals & making sure that all supporting documents are attached
Monitoring of staff advance accounting, communicate outstanding staff advances and ensure timely submission of finance papers.
Support in transaction processing for both staff and vendors and making sure that outstanding issues relating to payments are resolved
Timely review of accounting documents for accuracy, completeness, and conformance to applicable policies.

 

Clerical and Administration  




Receive and coordinate preparation of monthly time sheets
Scan transactions and other documents for online filing in M-files
Photocopy and filing finance documents including achieving
Maintain Inventory of Equipment and other fixed assets as per local and global requirements



 

Reporting


Post transactions in Quick Books accurately ensuring the right class of accounts, projects and grants are charged.
Assist in the compilation of the monthly finance packet and preparation of other financial reports required by IJM HQ
Assist in resolve all issues of accounting including findings from internal reviews and financial Audits (Internal and External)
Maintain the monthly tax records (eg. VAT) for grants to support donor filings

 

Compliance & Governance




Maintain comprehensive internal controls on grant and financial management system, sub-grants, and audit requirements.
Enforcing finance standards, policies, procedures, and best practices and conducting related training.
Maintain confidentiality and security of all financial, privileged, and/or sensitive information.



 
Supervisory:

The Finance Assistant reports to the Finance and Accounting Manager.

 
Education & Experience:

Bachelor’s degree in Finance or Accounting.
Computer literate with proficiency in MS Excel, Word, Outlook, and preferably QuickBooks.

 
Technical Competencies:

Understanding of the accrual-based accounting, double entry principles, and best management practices.
Understanding of local laws affecting financial reporting and control requirements.
Understanding procurement policies and procedures.
Knowledge in cash management procedures

 
Non-Technical Competencies:

Passionate commitment to IJM’s mission and values including bridge building and professional. 
Servant leader, humble.  
Meticulous with attention to detail, organized and disciplined with priorities. 
Professional in demeanor, appearance, writing and oral communication. 
Works well under stress with a sustained positive attitude. 
Exceptionally high level of honesty and integrity. 
Intelligent, creative and proactive problem solver. 
Diplomatic and flexible with strong service ethics. 
Ability to contribute outside of the designated areas of responsibility, team player. 

 
Other Duties:
This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities for the position. Duties, responsibilities, and activities may change at any time with or without notice. All positions are required to perform any additional tasks assigned by the supervisor. Please submit a CV or resume and cover letter to . Compensation will be competitive and commensurate with skills and experience.
 
IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Conduct. Parallel to technical competence, recruitment, selection, and hiring decisions will give due emphasis to assessing the candidates value congruence and thorough background, police clearance, and reference check process.

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