Global Workplace Project Specialist

About airSlate airSlate is a global SaaS technology company that develops no-code workflow automation, electronic signature, and document management solutions. Our award-winning products - SignNow, pdfFiller, DocHub, airSlate WorkFlow, Instapage, and US Legal Forms - serve over hundreds of millions of  users and more than one million customers worldwide, helping organizations of every size digitize processes, improve efficiency, and transform how they work.
We're in an exciting phase of growth and transformation, with teammates in more than 20 countries across three continents and main hubs in the United States, Poland, Romania, Ukraine and Philippines.  At airSlate, we're building value for customers and a culture where growth and innovation go hand in hand. We're looking for people eager to shape products, scale a company, and thrive in a fast-moving environment.

And now we're looking for a Global Workplace Project Manager  with a passion for creating every office to feel welcoming, comfortable, and inspiring, where people feel supported and engaged.
You will support the planning, coordination and execution of workplace projects and initiatives across our offices and remote workforce. You'll work closely with cross-functional teams to ensure seamless delivery of projects that enhance employee experience, optimize office operations and align with our global workplace strategy. The scope of responsibilities blends project coordination, facilities support and employee engagement. What you'll be working on:

• Assisting in the rollout of workplace approaches, processes and office and remote workforce related projects.
• Coordination of facilities related projects.
• Monitoring workplace projects budgets and expenses, ensuring cost-effective solutions.
• Coordinating vendors for supplies and services, ensuring quality and consistencyTracking office supplies, space usage and service performance for smooth day-to-day operations.
• Work closely with local and global teams to maintain employee-friendly work environment.
• Travel requirement: 3-4 days per quarter to visit our offices in Poland.

What we expect from you:

• Fluent in English, Ukrainian is a plus.
• 3+ years in workplace, office or facility management.
• Project coordination experience 1+ years.
• Using data for decision making.
• Proven experience managing vendors and services across multiple countries with focus on cost-efficiency and quality.
• Track record in logistics, procurement, maintenance and office infrastructure.
• Experience working cross-functionally to support smooth operations.
• Comfortable managing remote operations across diverse cultures and regulations.
• Excellent organizational skills, able to prioritize across time zones and locations.

What we offer
Flexible working environment - Our teams operate across the globe. We value in‑person collaboration in our hubs, but we also embrace remote and hybrid working. You can work from one of our offices in the United States, Poland, Romania or Ukraine, or remotely from many countries.
Competitive compensation and stock options - We offer salaries that reflect local market conditions and experience,  plus a performance-based bonus system and stock options so you share in the company's growth.
Professional growth and learning - We invest in your development through courses, conferences, and access to learning resources. We encourage career growth and internal mobility, supporting teammates who want to explore new opportunities within airSlate.
Health and well‑being - We provide comprehensive benefits tailored to each country, including health coverage, wellness programmes and access to fitness options. We also dedicate quarterly company-wide Mental Health Days, when everyone takes time off to rest and recharge.
Family‑friendly culture - Family life is part of who we are, and we embrace it in many forms. From flexibility for parents to our airSlate Junior Club for kids, to company-wide family days and our pet-friendly approach, we're committed to making work and life easier to balance.
Giving back - We support charitable initiatives around the world through the airSlate Care programme. Our current focus includes humanitarian aid in Ukraine and other regions, matching employee donations and supporting causes chosen by our teams.
Open communication - We encourage transparent dialogue at all levels. From team discussions to company-wide Q&A sessions with our CEO, we make sure everyone has the chance to be heard and to influence how we grow.
It is airSlate's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. airSlate's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. airSlate is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, airSlate will consider for employment qualified applicants with arrest and conviction records.
Read our Recruitment Privacy Notice to Learn how we process your personal information. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

---