Project Coordinator

2 weeks ago

Iasi, Iaşi, Romania SCC Full time

Main requirements:

  • Excellent written and verbal communication skills (C1 English level).
  • Strong organizational skills and attention to details.
  • Ability to manage administration and multiple tasks in an accurate and timely manner, often against deadlines.
  • Highly organised, self-motivated, and able to work on own initiative and without supervision.
  • Strong team player with the ability to collaborate effectively within a team environment.
  • Ability to translate and communicate business requirements and service requirements / specifications to varying levels of audience.
  • Flexibility to adapt to changing business dynamics and priorities.

Key Responsibilities:

Sourcing & Recruitment Support

  • Post job announcements on the FlexApp portal based on recruiter input.
  • Migrate suitable candidate profiles from LogicMelon to FlexApp.
  • Manually add profiles to FlexApp from direct search activities on job platforms.
  • Follow up with candidates for missing administrative or contractual documents.
  • Coordinate with Domain Specialists to gather first-day details for contractors (e.g., address, contact info, timesheet/invoicing instructions).
  • Publish weekly LinkedIn posts highlighting active roles (non-advert format).
  • Create and manage job roles in FlexApp as needed.
  • Update contractor profiles with new experience or CVs.

Contractor Relationship Management

  • Conduct first-day check-ins with contractors to ensure smooth onboarding.
  • Provide support for timesheet issues (visibility, corrections, platform access).
  • Investigate and resolve payment delays in coordination with the finance team.
  • Communicate contract extensions and terminations as applicable.
  • Address client escalations and maintain regular contact with contractors.
  • Download and send timesheets to the finance team upon request.
  • Confirm timesheet details with Flex Scheduling and chase submissions/approvals.

Internal Reporting & Documentation

  • Add contracts to the monthly reporting tracker.
  • Calculate working days from submitted timesheets.
  • Assign Business Units (BU) or confirm with Domain Specialists when unknown.
  • Download and organize monthly timesheet reports per contractor.
  • Upload reports to the shared drive for the accounting team.

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