Front Desk Specialist

Job Description
We are looking for a friendly, professional, and highly organized Front Desk Specialist to be the welcoming face of our company.

This role is central to ensuring smooth day-to-day operations and providing excellent administrative support to clients, visitors, and internal teams.

• Act as the first point of contact for employees, partners, clients, and visitors, ensuring a warm and professional welcome.
• Maintain and manage the front desk workspace efficiently
• Respond promptly and professionally to inquiries and concerns
• Keep track of office supplies and place orders as necessary
• Maintain accurate records related to visitors, meetings, and office inventory
• Assist with data entry tasks and document signing procedures, ensuring accuracy and completeness
• Coordinate and manage gift distribution for special occasions
• Handle incoming phone calls and general correspondence
• Oversee full office operations to ensure efficiency and order
• Provide administrative support to internal departments as required
• Assistance to Procurement Team with local purchases
• Organization of local events on behalf of People Enablement team

Qualifications

• Previous experience in a Front Desk or Administrative role.
• Proficiency in Microsoft Excel and other Office applications.
• Excellent verbal and written communication skills in Romanian and English.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Proactive and customer-oriented attitude.
• Ability to work efficiently in a dynamic, multidisciplinary environment.
• Prior experience in handling office operations within an IT company.
• Familiarity with courier services and logistics.
• Basic knowledge of inventory management systems.
• Experience with internal event coordination and support tasks.