Senior Resource Planner

3 weeks ago

Bucharest, Bucureşti, Romania Parexel Full time

Resource Planner responsible for identifying and assigning team members for proposals, bid defense meetings, and awarded projects, as well as forecasting resource needs and engaging with senior business levels to influence resource-related decisions.

The Resource Planner plays a key role in the company's success by ensuring that the right team members are assigned to the right projects at the right time. This involves identifying potential team members, running reports on resource management tools, and forecasting potential resource needs. The Resource Planner must also engage with senior levels of the business to influence resource-related decisions and challenge assumptions.

Key Responsibilities:

  • Lead responsibility for a large group of resources from planning, allocation, and forecasting perspective
  • Use 'Resource Optimization Framework' to drive optimal resourcing decisions
  • Maintain macro-level understanding of awarded work, potential new business, resource demand for the next 3-6 months, resource supply and challenges within the scope of the role
  • Checking Resource Mailbox daily for requests and follow up on details
  • Evaluate specific resource needs for proposals/bid defense meetings and awarded studies
  • Utilize the skills and experience database for therapeutic experience to identify team members with specific therapeutic experience for proposals and awarded projects
  • Utilize the resource management tool by running reports to check for Free hours/capacity of potential team members
  • Check with LM's and Portfolio Directors if CV's can be forwarded to clients
  • Provide CVs and bio-sketch for inclusion in proposals and for clients for awarded trials appropriate
  • Check with LM's if potential team members are available for proposals/bid defense meetings, in exceptional cases contact individual's directly
  • Make suggestions for assignments for proposals/bid defense meetings and awarded work
  • Track and follow up on the assignments
  • Follow up on bid defense meeting outcomes and of proposal start dates
  • Develop, prepare, and distribute resourcing projection reports
  • Check for accuracy of entries in resource management tool and follow up with LM's if needed
  • Run reports on resource management tool to check for mismatch between resourcing hours in resource management tool and actual hours
  • Evaluate and assist in the development of resource planning tools and databases as needed
  • Use available resourcing tools to provide estimated resource needs for awarded work and new business
  • Develop and track metrics relating to Project Management resourcing

Qualifications:

  • Sound interpersonal, verbal and written English communication skills
  • Client focused approach to work, ability to interact professionally within a client organization
  • A flexible attitude with respect to work assignments and new learning
  • Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
  • Willingness to work in a matrix environment
  • Ability to successfully work in a ('virtual`) team environment
  • Strong analytical skills and an understanding of planning processes
  • Shows commitment to and performs consistently high quality work
  • Ability to identify and address issues proactively in a timely manner
  • Effective time management in order to meet daily metrics or team objectives
  • Ability to take initiative and work independently
  • Accountability for all assigned tasks
  • Excellent computer and internet skills including knowledge of MS-Office products such as Excel and Word

Education:

  • Bachelor's Degree required – ideally a degree in Health or Biological Sciences

Language Skills:

  • Fluent in written and oral English (mandatory) in addition to local language

Minimum Work Experience:

  • Relevant work experience in CRO or pharmaceutical field
  • Understanding of clinical research platforms
  • Resource planning experience

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