Local Office Manager Bucharest

1 month ago


București, Romania VISIONAPARTMENTS BUCHAREST SRL Full time

VISIONAPARTMENTS has specialized in the rental of furnished apartments with service and style since 1999.
With its portfolio of 2'500 owned and self-designed apartments, the company is a trend setter in interior design with an emphasis on efficient service solutions. Its exquisite and stylish fully furnished apartments and the Swiss quality services, make VISIONAPARTMENTS a global player in this industry. Through its state of the art inhouse developed IT applications as well a global platform, the company offers over 200'000 serviced apartments in the world’s business cities.


POSITION PURPOSE / SUMMARY

Leading the local-office Bucharest team incl. cleaning, technician, reception and Bistro-team.
Maintenance lead and control of the new renovated location Visionapartments Bucharest.
Control and task management of all guarantee-issues with the Total Constructor.
Recruiting and Hiring of all employees for your Teams


DUTIES AND RESPONSIBILITIES

Responsible for the Location, Visionapartments Bucharest and the teams.
Delegating of the task- and order-management of the teams and creating positive team spirit to fulfill a common goal, a successful business
Controlling and executing of the local office teams (cleaning, technician, gastro, reception)
Managing & actively improving existing product and processes
Recruiting and hiring of new team-members
Dealing with challenging client requests or complaints.
Coordinating technical, cleaning, gastro and reception issues
Leading and coordination of maintenance issues
Communicating with the Total Constructor of all guarantee issues


Attending of operational meetings with Development and Project Manager if necessary
Attending client invitations and networking events
Controlling invoices

Motivating the team to reach rental goals occupancy


Supervising the end of rental agreements from the external and internal apartments and taking daily actions and make sure their occupancy is correct


Renting the parking spaces and making sure about their occupancy


Selling our event facilities which are, conference room, Ballroom, bistro, with some minimum events of about 1/week each.



 Supervising the daily inkasso situation and taking action of all the rental objects



 Being in charge of cleanliness and perfect organization of the General areas



 Being in charge that each employee maintain the correct working hours.


Handling the administrative requirements of the property. 


Dealing with the local authorities and inspections like Sanepid, etc representing the hotel and solving potential issues.


Controlling bonus anomalies

Sending and controlling of technician monthly emergency report
Coming up with new event ideas


Supporting the  organization and coordination of  events such as Media event
Attending trainings and providing feedback to the team
Managing team’s holidays
Organizing the local Christmas party
Coordinating a replacement for the technician, cleaning, reception and Bistro team when on holiday
Coordination of  your own replacement when on holidays
Communicating public holidays and all changes internally and externally
Organizing the purchase of new office devices (phone, PC etc.)
Managing individual employee wishes & requests



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