REFERENT - Specialist Flota Auto

SIGNIFICANT ACTIVITIES

Contract management

• Set up, monitor and optimize vehicle leasing contracts
• Manage relations with service providers and ensure compliance with contractual commitments (services, invoicing, negotiations, etc.)
• Update the monitoring indicators for its perimeter and analyse them where necessary

Fleet management

• Carry out and monitor deliveries, renewals and returns of vehicles within its scope
• Plan vehicle assignments and coordinate vehicle transfers (convoying, etc.)
• Place orders for equipment (fuel cards, electronic toll badges, geolocation, etc.)
• Manage the fitting out of commercial vehicles (specific equipment linked to the vehicle's use activity)
• Manage and monitor vehicle compliance (manufacturer recalls, technical inspections, etc.)
• Supervise vehicle appraisals at the time of return (invoicing to rental company, etc.)
• Monitor and update fleet data in the business tool
• Contribute to the continuous improvement of its activity (procedures, business tools, etc.)
• Place orders for non-contract repairs (miscellaneous repairs, etc.)
• Handle fines (reporting drivers, etc.)
• Draw up and update the vehicle catalog (TCO calculation, type of vehicle, etc.)

Support

• Assist and support users (procedures, rules, etc.)

Claims management

• Obtain claims reports from stakeholders
• Declare and track claims with insurance brokers
• Contribute to the recording and tracking of vehicle reconditioning costs

RESPONSIBILITIES AND SCOPE FOR ACTION

• Ensure the proper management and monitoring of vehicle leasing contracts
• Ensure the compliance of vehicles within its scope of responsibility
• Guarantees the processing of claims within its perimeter
• Be a privileged contact with internal stakeholders
• Know and apply internal and external compliance procedures and rules

PROFESSIONAL KNOWLEDGE

DIPLOMA(S) AND/OR EXPERIENCE(S)

Vocational baccalaureate to Bac +2 level in administration or logistics and/or 2 years' significant experience preferred

SPECIFIC KNOWLEDGE(S)

Technical skill(s)

• Professional knowledge of vehicle management
• Professional knowledge of IT tools and information systems
• Professional knowledge of legal issues (LOM law, Highway Code, etc.)
• Elementary level in English (A1)

Behavioral skill(s)

• Interpersonal skills
• Adaptability
• Responsiveness
• Rigor
• Discretion

Job Description Summary

JOB PURPOSE

Based on the activities assigned by his/her hierarchy, the Vehicle Fleet Manager manages rental contracts for vehicles within his/her scope.

He/she is responsible for administrative management (orders, claims, returns, etc.) and fleet monitoring.

He/she is a key contact for internal and external stakeholders.

Job Description

SIGNIFICANT ACTIVITIES Contract management - Set up, monitor and optimize vehicle leasing contracts - Manage relations with service providers and ensure compliance with contractual commitments (services, invoicing, negotiations, etc.) - Update the monitoring indicators for its perimeter and analyse them where necessary Fleet management - Carry out and monitor deliveries, renewals and returns of vehicles within its scope - Plan vehicle assignments and coordinate vehicle transfers (convoying, etc.) - Place orders for equipment (fuel cards, electronic toll badges, geolocation, etc.) - Manage the fitting out of commercial vehicles (specific equipment linked to the vehicle's use activity) - Manage and monitor vehicle compliance (manufacturer recalls, technical inspections, etc.) - Supervise vehicle appraisals at the time of return (invoicing to rental company, etc.) - Monitor and update fleet data in the business tool - Contribute to the continuous improvement of its activity (procedures, business tools, etc.) - Place orders for non-contract repairs (miscellaneous repairs, etc.) - Handle fines (reporting drivers, etc.) - Draw up and update the vehicle catalog (TCO calculation, type of vehicle, etc.) Support - Assist and support users (procedures, rules, etc.) Claims management - Obtain claims reports from stakeholders - Declare and track claims with insurance brokers - Contribute to the recording and tracking of vehicle reconditioning costs RESPONSIBILITIES AND SCOPE FOR ACTION - Ensure the proper management and monitoring of vehicle leasing contracts - Ensure the compliance of vehicles within its scope of responsibility - Guarantees the processing of claims within its perimeter - Be a privileged contact with internal stakeholders - Know and apply internal and external compliance procedures and rules PROFESSIONAL KNOWLEDGE DIPLOMA(S) AND/OR EXPERIENCE(S) Vocational baccalaureate to Bac +2 level in administration or logistics and/or 2 years' significant experience preferred SPECIFIC KNOWLEDGE(S) Technical skill(s) - Professional knowledge of vehicle management - Professional knowledge of IT tools and information systems - Professional knowledge of legal issues (LOM law, Highway Code, etc.) - Elementary level in English (A1) Behavioral skill(s) - Interpersonal skills - Adaptability - Responsiveness - Rigor - Discretion