Project Manager, Facilities and Business Systems

Job Description

Glass Lewis is a trusted ally to more than 1,300 investors globally who use our corporate governance research, custom policy recommendations, engagement services and tools, and industry-leading proxy vote management solution to help drive value across their governance activities. We also work with over 3,000 corporate issuer clients, providing research reports, thought leadership, customized voting policies, equity plan models, and opportunities for direct engagement on material governance and disclosure practices.

Glass Lewis' industry-leading research and analysis covers more than 30,000 meetings each year across approximately 100 global markets. Our clients include many of the world's leading pension funds, mutual funds, and asset managers, collectively managing over $40 trillion in assets. We have teams located across the United States, Europe, and Asia-Pacific regions, giving us global reach with a local perspective on the most important governance issues. Founded in 2003, Glass Lewis is headquartered in San Francisco, California with additional offices in Kansas City, Missouri; London, U.K.; Paris, France; Limerick, Ireland; Karlsruhe, Germany; Stockholm, Sweden; Manila, Philippines; Toronto, Canada; Sydney, Australia; Timișoara, Romania; and Tokyo, Japan. Our team includes more than 400 full-time employees globally, over half of which are dedicated to research. For more information, please visit

We are seeking a
Project Manager, Facilities and Business Systems to join Glass Lewis RO team.
As Project Manager, you will be responsible for the coordination, implementation, control, and completion of:

1. Facilities projects
   – including
   office build-outs, renovations, enhancements, and relocations
   across our 11 global offices.
2. Business systems implementations
   – including off-the-shelf software deployments.
3. Other workplace and business initiatives as assigned.

This role requires both
strategic planning
and
hands-on delivery
, with a strong emphasis on vendor coordination, stakeholder alignment, and ensuring all projects are delivered on time, on budget, and to a high standard.

Based in Timisoara, ON (Hybrid – 3 days/week in office), you will operate in a truly global delivery environment, engaging stakeholders across EMEA, North America, and APAC regions.

Job Requirements

Key Skills Required

• Strong project management skills with practical experience applying recognized methodologies (e.g., PMBOK, PRINCE2) to deliver projects on time, within scope, and in alignment with quality expectations.
• Proven ability to manage multi-site, cross-departmental facilities projects, including office renovations, relocations, and workplace enhancements.
• Technical proficiency to support business system projects, including the ability to read and interpret technical documentation, understand system architecture at a high level, and liaise effectively with IT teams and vendors.
• Proficiency in Asana for planning, progress tracking, and task management.
• Advanced skills in Microsoft Excel and PowerPoint, with the ability to prepare and present high-quality project documentation.
• Strong analytical and problem-solving capabilities, with a proactive approach to identifying and resolving risks or issues.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities effectively.
• Highly proficient in English, with excellent business communication skills — both written and verbal.
• Strong interpersonal and stakeholder management skills to build effective relationships across diverse teams and geographies.
• Skilled in vendor negotiation and management, with the ability to drive accountability and performance.

Education and Experience

• Undergraduate degree in Business, Project Management, Computer Science, Facilities Management, or related discipline.
• 5+ years of facilities project management experience, ideally within a global, multi-site organization.
• Demonstrated experience supporting or coordinating business system migrations or new system implementations, including working with technical teams and vendors.
• Familiarity with compliance, data privacy, and regulatory requirements related to system deployments and workplace projects.
• Project Management certification (PMP, PRINCE2, or equivalent) preferred.
• Experience in change management and cross-functional stakeholder engagement is an asset.
• Background in interpreting technical documentation and understanding system integration requirements at a high level is an advantage.

Job Responsibilities

1. Project Planning & Execution

• Work with stakeholders to define project scope, objectives, deliverables, and success measures.
• Develop detailed project plans, including timelines, milestones, approvals, resource requirements, and budget estimates.
• Identify project team members and assign responsibilities.
• Coordinate with department managers to allocate resources effectively.
• Apply industry best practices, techniques, and standards throughout execution.
• Maintain comprehensive project documentation from initiation to close-out.

2. Risk, Budget & Vendor Management

• Anticipate potential risks and develop mitigation strategies to minimize impacts.
• Oversee vendor management, including selection, onboarding, and performance monitoring.
• Negotiate and manage contracts to ensure value for money, risk reduction, and adherence to timelines and quality expectations.
• Support budget adherence by monitoring expenditures, validating vendor invoices, and ensuring accurate reporting in collaboration with Finance and budget owners.

3. Facilities Projects

• Lead end-to-end office relocation, renovation, and expansion projects — from planning to occupancy — under the direction of the Interim Facilities Director.
• Coordinate with landlords, architects, contractors, and vendors to ensure timely, on-budget delivery.
• Oversee procurement and installation of furniture, fixtures, and equipment (FF&E).
• Ensure compliance with local building codes, safety regulations, and permitting requirements.
• Plan and coordinate IT and AV infrastructure setup in collaboration with the IT team.
• Develop move-in/move-out and transition plans to minimize operational disruption.
• Manage relationships with facilities service providers for ongoing support.

4. Business Systems Implementation

• Work with functional teams to support system migrations or new system implementations (e.g., HRIS, collaboration platforms).
• Assist in defining business requirements and ensuring alignment with operational needs.
• Coordinate with vendors and internal teams for configuration, integration, testing, and deployment activities as needed.
• Support user acceptance testing (UAT) and resolution of identified issues.
• Contribute to change management efforts, including communications, training coordination, and post-implementation follow-up.
• Ensure system deployments comply with applicable data privacy, security, and regulatory requirements, working closely with internal compliance and technology teams where needed.

5. Stakeholder & Communication Management

• Serve as the primary point of contact for project stakeholders across global offices.
• Provide clear and timely updates to leadership on progress, risks, and required decisions.
• Build collaborative internal relationships across departments and geographies.
• Ensure all stakeholders have visibility into project milestones, dependencies, and potential impacts.

Job Benefits
Strategic Impact

• Lead enterprise-wide transformation programs that advance Glass Lewis' growth, innovation, and competitive positioning.

Cross-Functional Exposure

• Collaborate with senior executives across Technology, Product, Operations, Research, Finance, Compliance, and Legal.
• Operate at the intersection of commercial and operational strategy, connecting business outcomes with technology and product delivery.

Global Collaboration

• Work across EMEA, North America, and APAC in a truly global delivery environment.
• Gain experience navigating diverse markets, time zones, and regulatory contexts.