Quantity Surveyor/Sub-contracts Administrator

We are seeking an experienced
Subcontract Administrator / Senior Quantity Surveyor
to support our client, a
multinational company and main contractor of OMV Petrom
, in the administration of multiple construction subcontracts within a major industrial project. The role involves managing commercial and contractual aspects, ensuring full compliance with project procedures, coordinating change management processes, and maintaining complete, auditable documentation.

This is a
site-based position in Ploiești
, ideal for professionals with strong experience in large-scale
Chemical or Oil & Gas
projects.

stration Manager

Work Environment:
Multicultural, integrated project team

About the Role

We are seeking an experienced
Subcontract Administrator / Senior Quantity Surveyor
to support the administration of multiple construction subcontracts within a major industrial project. The role involves managing commercial and contractual aspects, ensuring compliance with project procedures, coordinating change management processes, and maintaining auditable documentation.

This is a site-based position in Ploiești, ideal for professionals experienced in large-scale Chemical or Oil & Gas projects.

Key Responsibilities
Contract Administration

• Participate in subcontract Kick-off Meetings and communicate all administrative and contractual procedures.
• Oversee unit rate accounting, measurement methods, guarantees, and insurance compliance.

Progress Payments

• Review and approve Progress Payment Certificates (PPCs) per contract requirements.
• Coordinate internal (Wood) and external (Client) authorizations.
• Issue authorization-to-invoice letters to subcontractors.

Change & Claims Management

• Evaluate subcontractor claims and compensation requests.
• Lead negotiations and prepare Change Orders (CHOs).
• Obtain approvals, track execution, and validate final cost proposals.

Commercial Coordination

• Organize weekly subcontracting meetings and issue detailed Minutes of Meeting.
• Monitor correspondence and draft official letters for management review.

Cost & Quantity Verification

• Ensure accurate pre- and as-built unit rate accounting.
• Resolve discrepancies with subcontractors alongside the administration manager.

Compliance & Documentation

• Track back charges, penalties, extra works, and contract close-out activities.
• Maintain complete, organized, and auditable contractual records.
• Monitor insurance and bank guarantee validity.

Skills & Qualifications

The ideal candidate will:

• Hold an
  Engineering or technical degree
  with
  5+ years of experience in subcontract administration
  at construction sites in the Chemical or Oil & Gas sector.
• Experience in Romania is a plus.
• Have
  strong English communication skills
  (Romanian is an advantage).
• Be proficient with
  MS Office
  , especially advanced Excel functionalities.
• Demonstrate excellent
  communication, negotiation, and leadership abilities
  .
• Be comfortable working in an
  integrated, multidisciplinary project team
  and supervising Quantity Surveyors.
• Be
  eligible to work in the European Union
  and available for full-time site presence.

Contract Details

This role is offered on a
fixed-term basis
from
1 December 2025 to 31 October 2027
.

How to Apply

If you meet the requirements and are ready to take on a challenging and rewarding role within a major industrial project, please submit your CV and cover letter to the hiring contact or apply through the designated job portal.