Administrative Assistant

Administrative Assistant

Location: Javon Bea Hospital - Rockford, IL

Shift: Monday to Friday (8:00A- 4:30P)

Hours: 40 hours per week 

Are you a highly organized professional who thrives in a fast-paced, collaborative environment? As an Administrative Assistant supporting Mercyhealth's Executive Offices, you'll play a key role in keeping daily operations running smoothly. Working under the guidance of assigned Vice President(s), you'll provide responsive, high-quality administrative support and contribute to the success of our leadership team.

Requirements:

• High school diploma or equivalent required.
• Completion of an Administrative Assistant or related college degree program preferred.
• Minimum of five (5) to seven (7) years of experience providing administrative support required.
• Experience in an executive office environment preferred.
• Administrative Assistant certification preferred.
• Notary Public of Illinois required within six (6) months of hire.

• Strong organizational and time management skills with the ability to manage multiple priorities.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office Suite and other relevant software applications.

• Proven ability to handle confidential information with discretion.

• Professional demeanor and strong interpersonal skills, with the ability to interact effectively with all levels of leadership and staff.

Responsibilities:

• Prepare and manage confidential correspondence, reports, presentations, and meeting materials.

• Coordinate calendars, schedule meetings, prepare agendas, and arrange logistics for events and travel.

• Greet and assist visitors, manage calls, and provide professional administrative support to executives.

• Maintain organized filing systems (electronic and hard copy) and handle incoming and outgoing mail.

• Support Vice President(s) during absences to ensure continuity of operations.

• Order and maintain office supplies and assist with special projects.

• Promote a professional, team-oriented, and customer-focused work environment.

• Assist with executive and Board of Directors support as needed.

Benefits include:

• Medical, Dental, Vision
• RN Student Loan Debt Repayment Program
• Life & Disability Insurance
• FSA/HSA Options
• Generous PTO
• Parental & Caregiver Leave
• Career Advancement
• Tuition Reimbursement
• Certification Reimbursement
• Well-being Programs
• Employee Discounts
• On-Demand Pay
• Financial Education